iCare Software

Most childcare leaders know their licensed capacity and total enrollment. Those numbers provide only part of the picture. This webinar will teach attendees how to evaluate capacity by classroom, age group, day, time, staffing, ratios, and scheduled attendance. Customer panelists will add real-world examples of how they make enrollment, scheduling, and staffing decisions. The goal is for attendees...

Is AI Actually Useful for Child Care Directors? (Spoiler: Yes) Bring up Artificial Intelligence around a group of child care directors, and you’ll usually get a few eye rolls, some genuine skepticism, and a lot of overwhelmed sighs. Between managing staff, keeping up with regulations, and answering frantic parent messages, who has the time or energy to learn "AI"? It’s a controversial to...

Most childcare programs are giving away thousands of dollars a year in care they never bill for — a few minutes here, a few minutes there, that quietly add up across every family, every week. In this episode, a former center owner breaks down why manual tracking almost never catches it, how one center recovered $8,000 a year just by automating attendance and billing, and why the gap between your b...

Picture this: It’s 9:15 on a Tuesday morning. You have a room full of toddlers finishing snack, a new hire on her second week, and the front door buzzer goes off. You look up—and there she is. Your licensing inspector. Unannounced. Clipboard in hand. For a lot of directors, that moment feels like your stomach just dropped through the floor. Your mind starts racing with anxiety over fire drill logs...

Afterschool programs carry a reputation problem. Parents, school boards, and even staff often see them as supervised time between the school day and dinner. In this episode, a 30-year early childhood expert and former childcare center owner breaks down how directors can turn that perception around and build a program kids actually want to walk into. You'll hear practical, field-tested ideas o...

In this trailer, Susan Gibbs introduces the purpose behind the podcast and what listeners can expect in future episodes. Drawing on decades of experience as a childcare center owner and leader, Susan shares practical leadership insights designed to help owners, directors, and leadership teams strengthen their programs, support their staff, and create outstanding outcomes for children and families....

Are you turning away families because your childcare center only offers full-time enrollment? In this episode, veteran childcare business consultant Susan discusses how adding flexible schedules—like hybrid weeks or drop-in options—can open the door to new families and bring in fresh revenue streams. While building a flexible program comes with its share of operational puzzles, Susan shares practi...

In this webinar we explore how curriculum, lesson planning, and assessment practices are evolving across childcare, after-school, tutoring, and specialized support programs to better meet the needs of every child.  This session features Susan Gibbs, Education Consultant at iCare Software, alongside special guest panelists Heather White, Montessori Teacher Educator, and Laura Delay, BCBA & Clin...

Keeping great educators is one of the biggest challenges childcare programs face today. Even when staff love working with children, burnout, lack of support, and operational stress can push them out the door.  In this session, we share practical strategies to help you create a stronger, more supportive workplace culture that encourages educators to stay and thrive.

Summer brings new energy, new families, and new opportunities to strengthen your program. In this webinar Susan shares practical ways to build stronger summer operations, create engaging experiences for children, and support your team through schedule shifts and seasonal changes. If you serve children through camps, child care, drop-in programs, tutoring, enrichment, or flexible care models, this...

We’ll walk through what inspectors typically verify during visits, the most common documentation gaps that programs experience, and the leadership and operational practices that help programs stay prepared. We’ll also share practical strategies you can implement right away, along with a Director’s Audit-Readiness Checklist to help you keep your program organized, compliant, and confident when insp...

Running a solid childcare program does not mean no money stress. Healthy numbers do not always match real-time needs. Leaders in early care centers and late-childhood programs often miss how income differs from actual funds available. Early warning signs hide in bills, staff paydays, and busy periods. Planning ahead changes everything when seasons get busy or teams expand quickly. By listening to...

In this session presented by Pam McNall, she focuses on equipping educators with practical, trauma-informed approaches to manage students who are experiencing emotional trauma. Emotional trauma in students can manifest in various ways, often leading to challenging behaviors in the classroom. The session aims to address these challenges with empathy and effectiveness. Listen now and discover: A rev...

An ever-changing financial landscape means childcare providers need to understand tax laws and regulations. Get an insider's look at the complex world of taxes for childcare providers by joining us for this informative webinar. During this tax Q&A session, Daycare Accounting Pro addresses the unique tax challenges childcare providers face. For more information contact sales@icaresoftware....

The new year brings an energy to do better, including at work! Taking care of kids comes with a lot of responsibilities, but they don't have to wear you down.  Start the new year fresh and feel excited about 2024.   In this podcast presented by Cynthia Parker, she gives you ideas and motivation to simplify tasks, reduce clutter, and find more time. These are simple, practical ideas about: Ide...

In the dynamic world of childcare centers, the biggest challenge faced by 67.37% of providers is hiring and retaining skilled and passionate staff. Staffing issues can lead to decreased quality of care, frustrated parents, and increased operational costs. In this podcast Cynthia Parker delves deep into the heart of the issue and present innovative solutions that incorporate cutting-edge childcare...

Are you ready to elevate your childcare center to new heights of excellence? Listen this podcast presented by Cynthia Parker as she delves into a dynamic showcase of cutting-edge features designed to enhance efficiency and communication within childcare facilities. Learn how iCare Software empowers parents and caregivers with an intuitive, user-friendly experience, fostering trust and engagement. ...

Running a daycare center can be a rewarding endeavor, but managing the financial aspects of your business can sometimes be overwhelming. One key area that daycare owners often overlook is tax planning and savings. With the right strategies in place, you can significantly reduce your tax burden and increase your profitability. In this podcast, David Encarnacion from Daycare Accounting Pro guides yo...

Listen to this podcast with Joni Levine of Child Care Lounge, where you will learn how to create a compelling mission statement and possible tagline for your childcare program that accurately reflects your unique approach to childcare. She also provides you with specific strategies for promoting your program, including social media marketing, referral programs, and open house events. For more info...

Children develop at their own pace. However, when children's development or behavior appears to be outside of the normal range of development it can be difficult to determine what to do next to ensure that the child is provided the most appropriate care and support. Early intervention/special education can make an enormous difference in a child's success. Listen to this session presented...

Did you know that a single ball is all it takes to support a lot of learning opportunities for young children?   In this podcast, presented by Cynthia Parker, (M.Ed.) from Nion Early Education she discusses: • How balls support children's learning and development  • Fun ways to use balls with children  • Explore ways to introduce play with the ball  • How ball play can be used to help childre...

In this podcast by David Encarnacion from Daycare Accounting Pro, he shares information and tips on how to organize your childcare business and personal tax records — and why it makes preparing a complete and accurate tax return easier. He also shared tips on how to avoid errors that lead to processing delays and increase in taxes owed. For more information contact sales@icaresoftware.com or visit...

You're a childcare provider, which means you run your own business. You understand the importance of taking care of yourself to avoid burnout. Caring for children is hard work and takes a lot, but because it's such important work you don't want to stop, but if you don't take care of yourself, who will? In this webinar with Joni Levine of Child Care Lounge she brought an unique...

Developing an effective insurance program for your childcare facility involves coverage that protects your business against the many risks faced in this industry. In this podcast with Andrew Massie from Plastridge Insurance,  he shares information and what you need to know about:  ·         Property Coverage,  ·         Different Liabilities,  ·         Workers Compensation,   ·         School / C...

The tax season is almost upon us, and this time is always quite stressful for everyone. Daycare owners face several unique challenges that are unlike those most other small businesses face. However, there are ways to lower your tax burden, and a few simple tax strategies that will lower your tax liability.   In this podcast David Encarnacion from Daycare Accounting Pro shared information and tips...