Run Your Private Practice with AI (Artificial Intelligence)

What does a day in the life using ChatGPT look like for me? Let me show you! In this episode, I’m giving you a behind-the-scenes look at how I use this AI every single day to streamline my business and stay on top of life’s many moving parts. From brainstorming podcast ideas to drafting emails and even planning new projects, ChatGPT has become my go-to resource for saving time and reducing stress....

Are you ready to simplify your therapy documentation? Of course you are! In this episode, I’m diving into the Berries AI Progress Notes and showing you how you can use my very own progress note—yes, the one that passed an audit and is now integrated into Berries. If you’ve been stressed about documentation or worried about keeping your notes audit-proof, this tool is going to be a game-changer for...

The Portable Practice Method is almost here! Get on the waitlist now: https://kymtolson.kartra.com/page/PP-Waitlist . This episode originally aired on The Traveling Therapist Podcast , but I wanted to share it here too because it’s packed with valuable insights for any therapist looking to create more freedom and flexibility in their practice. Whether you want to work remotely, live abroad, or sim...

Welcome back to part two of my deep dive into OpenAI Updates for Therapists. Last week, we covered the exciting features from days 1 through 4 of OpenAI’s 12 Days of Christmas, and this week, I’m here to share the latest updates from days 5 through 9. These new tools—like Apple Intelligence integrations, Santa Mode, advanced video functionalities, and project uploads—are packed with potential for...

Are you ready to geek out with me over the latest OpenAI updates? In this episode, I’m diving into the first four days of OpenAI’s “12 Days of Christmas” updates, and let me tell you—it feels like Christmas morning for AI enthusiasts like me! From new subscription plans to mind-blowing tools like Sora for video creation and the all-new Canvas feature for real-time editing, these updates are changi...

Are you curious about how AI can make marketing easier for your private practice? In this episode, I’m sharing simple, beginner-friendly ways to start using tools like ChatGPT to create content that feels authentic to you and your practice. We’ll talk about programming AI to match your unique voice, generating ideas for blogs and social media, and even crafting newsletters that connect with your a...

Are you curious about how to leverage AI for chart audits to streamline your clinical documentation? In this episode, we’re diving into innovative ways therapists and mental health professionals can use AI tools to simplify compliance, improve documentation quality, and save time. Whether you’re new to AI or already experimenting with tools like ChatGPT, this episode is packed with actionable tips...

In this episode, I’m sharing creative ways to use AI tools for therapists in business and daily life. These tools have been a total game-changer for me, whether I’m running my business, creating content, or even managing my personal life as a traveling digital nomad. From using AI to help navigate celiac disease while traveling, to creating faceless social media videos, to finding tools that make...

In this episode, I’m diving into the new (and maybe unclear) world of AI-powered treatment plans and sharing how tools like Berries are changing the game for therapists. Are you ready to transform the way you handle therapy sessions? Tune in as I cover how AI-powered treatment plan can streamline admin work and enhance client care. I’ll walk you through my experience using AI to generate treatment...

Originally I was supposed to have a guest for this episode! Tech problems got in the way, so I’ll summarize what we were going to share. Ashley Washington was supposed to join us to share her genius in creating a custom GPT for her private practice. She did share the step-by-step instructions that she used and if you click through to Run Your Private Practice with AI Facebook group, you can see it...

Wondering how AI could transform your practice? Whether you're dipping your toes or fully immersed, there’s always something to learn. Last September, I said 'yes' to two public speaking gigs with a group practice—despite my stage fright. It was electrifying to see folks light up with ideas about AI's potential in their work.  My next speaking gig is for Nicole McCance’s progra...

Ever thought about what it would be like if AI could listen in on therapy sessions and predict a client's next breakthrough? 😮 This isn't sci-fi—it's happening now! Our world is speeding toward a future where AI plays a bigger role in mental health, and it's here to make our lives a bit easier. Think about those endless hours spent writing treatment plans and progress notes. W...

If you're diving into the AI world and thinking, "How can I delegate tasks more efficiently?", I've got some hot tips for you.   First, I can't stress enough how game-changing tools like Descript can be. I legit use it to transcribe my videos automatically. Imagine taking that clean transcript, dropping it into ChatGPT, and transforming it into a standard operating procedu...

Struggling with setting up your private practice and feeling a bit paralyzed in decision-making? You're not alone.   In this episode of  "Ask Me Anything AI” podcast, sponsored by Berries, I tackled your burning questions. Whether it's the daily challenges of integrating AI into your practices or nuanced questions about running your private practice, I've got you covered.   Nee...

In this episode of *Run Your Private Practice with AI - Ask Me Anything AI*, sponsored by Berries , I dive into a topic I know many of you are eager to explore—content creation using AI. As a digital nomad and multi-passionate entrepreneur, I recently had an incredible experience with a new AI-powered content creation machine developed by Brittany Long, the Queen of Evergreen. This tool, which sea...

In this episode of *Ask Me Anything AI*, sponsored by Berries , I dive into a fascinating topic that many of you have been curious about—using AI as a virtual assistant. I share how I’ve been leveraging ChatGPT to act as my personal assistant, helping me manage everything from my dad's medical appointments to preparing for podcasts. It’s been a game-changer in keeping track of detailed inform...

In this episode, we delve into the crucial topic of ethics and confidentiality when integrating AI into therapy practices. Many therapists are hesitant to adopt AI due to concerns about privacy and data security. I share insights from real-world applications, like how medical offices use AI to record and transcribe sessions while maintaining HIPAA compliance. We explore the importance of using HIP...

In this episode of "Ask Me Anything AI," sponsored by Berries (a HIPAA-compliant AI note-taking platform), I dive into the basics of AI, specifically tailored for therapists in private practice. I answer common questions about AI, explain how it can transform your workflow, and offer practical advice on integrating AI tools like ChatGPT, Claude, and Gemini into your daily operations. I a...

In this episode of "Run Your Private Practice with AI," sponsored by Berries . I dive into a variety of topics aimed at helping therapists integrate AI into their practices. I introduce you to Berries , a HIPAA-compliant note-taking platform that turns recorded sessions into editable notes, and share how you can get 20 free sessions without a credit card. I also cover tips for using AI i...

In this episode of "Run Your Private Practice with AI," I had the pleasure of speaking with Chris Morin, the founder of Moonraker. AI. We explored the transformative power of AI in SEO and website management for therapists. As a multi-passionate entrepreneur, I shared my personal challenges with maintaining a clear and effective website. Chris's expertise with AI-driven SEO has been...

In this episode of "Run Your Private Practice with AI," I explore the transformative role of artificial intelligence in diagnosing mental health issues. While AI's integration into diagnostics is a topic of debate, I delve into how it can complement traditional methods and enhance our clinical judgment. Join me as I discuss the potential benefits, ethical considerations, and practic...

In this episode, Kym discusses how artificial intelligence can enhance SEO for therapy practices. She offers practical, AI-driven strategies to improve online visibility affordably. Kym emphasizes the use of AI for smart keyword integration, content optimization tailored to client needs, and ongoing SEO adjustments to keep your practice visible to potential clients. Key Points: Smart Keyword Integ...

In this episode of Run Your Private Practice with AI, Kym Tolson shares practical tips for integrating AI into your copywriting to make sure it sounds authentic rather than diluting it and leaving it sounding like a robot wrote it. She emphasizes avoiding common AI clichés like "unlock your potential" and "transform your life," which can signal AI involvement in content creatio...

In this episode of "Run Your Private Practice with AI," Kym Tolson delves into the realm of AI-assisted marketing, offering therapists straightforward, actionable tools to amplify their private practice's online presence. Highlighting user-friendly AI platforms like ChatGPT, Kym explores how chatbots can serve as an ever-present virtual assistant on your website, engaging potential...

In this episode of "Run Your Private Practice with AI," Kym dives into the intricacies of crafting progress notes with the assistance of AI, offering a blend of personal insight and practical advice. Kym emphasizes the importance of maintaining HIPAA compliance, especially when integrating AI tools like ChatGPT into the note-taking process. She outlines a meticulous workflow that balance...