Putting the AP in hAPpy

Send us Fan Mail Ever thought of automating your W-9 collection process?  Listen to the podcast where guest John Croyle, Founder, W9 Manager talks about how he solved what can be a year-end headache and get information on the IRS 1099-NEC. Stay tuned until the end for a listener only bonus!  Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implemen...

Send us Fan Mail The Public Company Accounting Oversight Board PCAOB defined Segregation of Duties as “Assigning different people the responsibilities of authorizing transactions, recording transactions, and maintaining custody of assets is intended to reduce the opportunities to allow any person to be in a position to both perpetrate and conceal errors or fraud in the normal course of his or her...

Send us Fan Mail Each time I make a change to any of my personal accounts online, I receive a notification that at a minimum, says a change was made to my account and if I didn’t initiate the change, to contact them (hopefully not via a link in the email). Some sites go as far as preventing the change unless I confirm through email or go to the account and change a setting first (thanks Google :-)...

Send us Fan Mail Even though the IRS has revised the W-9 form again (the latest version dated October 2018), Accounts Payable (AP) professionals know that the form needs to be collected in order to add a new vendor or in some scenarios, to update existing vendors. And, according to a recent survey by an AP Solutions company, more than two-thirds of AP professionals are validating the Legal Name an...

Send us Fan Mail If you are a small or medium-sized business, you do not want to miss this episode.  I have a guest and we are talking about how his company is bringing Robotic Process Automation to companies just like yours with a different investment strategy and outlook on automating your processes.   Check out my website www.debrarrichardson.com if you need help cleaning your vendor master fil...

Send us Fan Mail If you are a small or medium-sized business, you do not want to miss this episode.  I have a guest and we are talking about how his company is bringing Robotic Process Automation to companies just like yours with a different investment strategy and outlook on automating your processes.   Stick around for a special offer only given to the Putting the AP in hAPpy Podcast listeners! ...

Send us Fan Mail Based on my experience as an AP Manager for both medium and large-sized companies, I know firsthand that creating and updating desktop procedures can be a very tedious process.  The benefits though, which include increased adoption of fraud prevention processes, do outweigh the drawbacks.  Stick around until the end for bonus content on how creating or updating your desktop proced...

Send us Fan Mail Identifying the correct Key Performance Indicators (KPIs) to measure can assist Accounts Payable in improving processes, identifying problem areas, and becoming more efficient.  Well, I talk about 14 KPIs for AP Vendor Maintenance.   Stick around until the end because the bonus KPI will help your ROI!     Check out my website www.debrarrichardson.com if you need help cleaning your...

Send us Fan Mail Identifying the correct Key Performance Indicators (KPIs) to measure can assist Accounts Payable in improving processes, identifying problem areas, and becoming more efficient.  Well, I talk about 11 KPIs for AP Vendor Maintenance.   Stick around until the end where I will recommend 6 KPIs from Vendor Master File Data that your Procurement or Sourcing team may be interested in.  ...

Send us Fan Mail In some ERPs like PeopleSoft and SAP, vendor addresses can be validated real-time, geocodes and tax code identifiers can be added to the vendor record.  If you don’t use a system that has that capability, or even if you do, it does not standardize the address.  This can result in a vendor master file where the addresses are based on which team member entered them such as “P.O. Box...

Send us Fan Mail It’s common practice for Accounts Payable (AP) Vendor Maintenance to call the vendor when there is a change requested to the vendor’s bank account.  There is no shortage of fraud being reported, for AP teams not to know that additional validation protects companies from making fraudulent payments.  The question is: Are AP teams driving up the volume of required vendor confirmation...

Send us Fan Mail In my last two blog posts “ Check Payment Method?  Still Needs to be Protected from Cybercriminals ” and  “ 4 Steps to Protect Your Vendors Banking from Being Changed by a Cybercriminal Includes a Critical Step Most Companies Leave Out ” I identified additional steps that will need to be done when making changes to existing vendor data.  In fact, many of the fraud prevention techn...

Send us Fan Mail In my last two blog posts “ Check Payment Method?  Still Needs to be Protected from Cybercriminals ” and  “ 4 Steps to Protect Your Vendors Banking from Being Changed by a Cybercriminal Includes a Critical Step Most Companies Leave Out ” I identified additional steps that will need to be done when making changes to existing vendor data.  In fact, many of the fraud prevention techn...

Send us Fan Mail Has your company experienced a fraudulent payment?  Whether the answer is yes or no, you will want to implement these four (4) steps to prevent fraudulent payments resulting from cybercriminals redirecting legitimate vendor check payments to a fraudulent remit address.   Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing...

Send us Fan Mail Has your company experienced a fraudulent payment?  Whether the answer is yes or no, you will want to implement these four (4) steps to prevent fraudulent payments resulting from cybercriminals redirecting legitimate vendor payments to their bank account.   Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authenticatio...

Send us Fan Mail Today I have a guest, Ashley Brinkley, Vice President of the Oklahoma Central Region IOFM Chapter, and we are talking about the chapter, her role, the benefits of being a leader, what happens at the meetings.    Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it...

Send us Fan Mail Perry Carpenter joins as a guest and he has written a book that is coming out in May called Transformational Security Awareness: What Neuroscientists, Storytellers, and Marketers Can Teach Us About Driving Secure Behaviors that talks about driving secure behavior.    The question that I have and probably you do too is - Can you really drive Secure Employee Behavior?  Check out my...

Send us Fan Mail Today we are going to talk about IRS W-8 Forms and whether you can or should use a Substitute W-8 form.  What should you consider?     Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or protecting it from fraud.   Subscribe today to be entered into the subscriber-only monthly drawing to win a free Putting the AP in h AP py Coffee Mug...

Send us Fan Mail Question- Why did the fraudster cross the road to Accounts Payable?  Answer:  (In the Podcast)  Today I want to talk about the fact that setting up a vendor or changing an existing vendor will take longer than it has in the past and why should.   Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or protecting it from fraud.   Subscribe...

Send us Fan Mail On today’s podcast, we are going to talk about maintaining compliance for a US sanctions list, the OFAC SDN list.  If you only check vendors against this list at the time of vendor setup and then forget about it – you need to listen up.  I will review why you need to monitor, give two examples of fines for OFAC violations, and then talk about how you can monitor your existing acti...

Send us Fan Mail The last episode of the podcast episode 23:  US Entity:  Validations Required to Setup a Non-Us (Foreign) Vendor talked about what documents to collect and how to validate them for Foreign vendors.  On today’s podcast, I keep that conversation going by talking about that added task that everyone loves to do when you collect a version of the W-8 form to set up vendors in your vendo...

Send us Fan Mail If you work in a Finance, Accounting, Purchasing or Accounts Payable Department of a US Agency or Entity and are responsible for setting up vendors in your Accounting System or ERP – this podcast episode is for you.  The information below will keep you compliant with regulatory agencies and will also ensure that you are validating that the vendor is real, and the data is not fraud...

Send us Fan Mail If you work in a Finance, Accounting, Purchasing or Accounts Payable Department of a US Agency or Entity and are responsible for setting up vendors in your Accounting System or ERP – this blog post is for you.  The information in this episode will keep you compliant with regulatory agencies and will also ensure that you are validating that the vendor is real, and the data is not f...

Send us Fan Mail On today’s podcast, I am talking about two key transferable Accounts Payable Skills and what career moves you can make with them.  Also – do you think there are no high tech positions in AP? Think again!  Subscribe today to be entered into the subscriber-only monthly drawing to win a free Putting the AP in h AP py Coffee Mug.   Links mentioned in the podcast:  Read the Blog: https...

Send us Fan Mail On today’s podcast I have a guest joining me, Josh Kunkel, he is the Founder and Director of Architecture at Method Architecture here in Tulsa and we are talking Employee Appreciation Day 2019!  We talk about: How he made his employees feel appreciated on Employee Appreciation Day 2019 How he handles Inclusion for his remote workers How he celebrates his employees throughout the y...