Putting the AP in hAPpy

Send us Fan Mail Another meeting?  If you don’t currently have a recurring meeting with your Vendor team today’s episode will tell why you need one and give you a framework for keeping it structured and productive. Keep listening. Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best pra...

Send us Fan Mail If you’re working in Accounts Payable (AP) Vendor Maintenance and your department does not have a Vendor Onboarding Policy or a section in the Accounts Payable Policy to address the onboarding of vendors – now is your chance.  Keep listening. Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, i...

Send us Fan Mail Cleaning your Vendor Master File (VMF) is something that we all know needs to be done, however, it can easily be pushed aside to focus on other activities that save time or money or generate revenue such as Accounts Payable (AP) automation projects or a discount program.  That is until you finally get approval for that vendor self-registration portal and happily, your focus finall...

Send us Fan Mail Today we have a guest Debbie Kirby who has worked as an Accounts Payable Manager, and today we are continuing with Part 2 of our interview.  Part 1 was AP Automation and on today’s episode we are talking Cybersescurity.   Keep listening. Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, intern...

Send us Fan Mail Today we have a guest Debbie Kirby who has worked as an Accounts Payable Manager, and we are talking about what it takes as an AP manager to be successful with AP Automation projects.  Keep listening. Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to pre...

Send us Fan Mail Today we are going to talk about the lessons we can learn from an incident where an employee stole millions of dollars via ach, wire transfers and credit card payments over a 3 year period before being caught.   Keep listening.  Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal contro...

Send us Fan Mail Today’s episode is based on a guest blog post by Tesorio and it talks about the differences between Accounts Payable and Accounts Receivable and the best practices to help your company manage both sides since they are both critical to business health.   Keep listening.  Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing...

Send us Fan Mail Today’s episode is on One-Time Vendors.  Not only 3 scenarios that I think should be a One-time vendor, but also some considerations with your Accounting System or ERP and your vendor setup process.   Keep listening. Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best...

Send us Fan Mail Today we have a guest Geoffrey Simpson a Ph. D. student in Cyber Security who is also launching a startup called Breach Management, LLC.  Do you know which Top 3 Fraud Risks you need to watch out for in 2020?   Keep listening. Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls...

Send us Fan Mail Are you and your Vendor Team getting ready for 2020?  Let’s talk about the IRS 1099-NEC form!    Keep listening.  Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments.  Subscribe today to be entered in the subscriber-only monthly...

Send us Fan Mail Are you and your Vendor Team getting ready for 2020?  I have 4 questions you should ask of the vendor's setup & Maintenance process for the new year.    Keep listening.  Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent paymen...

Send us Fan Mail We have all been there.  It’s that time of year (or not) and thought it would be a great time to talk about three of the most frequent questions AP Vendor Maintenance gets from vendors and internal employees when they do not want to submit a W-9.  Let see if you agree with my list.   Keep listening.  Check out my website www.debrarrichardson.com if you need help cleaning your vend...

Send us Fan Mail Can Accounts Payable team members spot phishing attempts 100% of the time?  They get sick and come into work, they are rushed, it’s month-end, they are worried, distracted.  Add authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payment.  That means you need to verify the vendor's name matches the account holder’s name of t...

Send us Fan Mail What do you need to know to research and validate charitable organizations so you don’t send crooks your company’s intended tax-deductible contribution that is supposed to help those in need?   Keep listening.  Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it f...

Send us Fan Mail Wilton White of Diversified Robotic is making a return to the podcast with two Robotics Process Automation (RPA) use cases and he also tells you how to avoid “Bot Abandonment” – Yes that is a thing.  Make sure you stay tuned through the end since Wilton has a special offer for all Putting the AP in hAPpy Podcast listeners!  Keep listening.  Check out my website www.debrarrichardso...

Send us Fan Mail Do you and your team find yourselves near Year-End with W-9s to collect?  I have a strategy that will get that W-9 collect or protect your company from payments without the W-9.   Keep listening. Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.   Su...

Send us Fan Mail Did your company acquire or merge with a different company and now in addition to your current vendor master file – you have a whole new set up vendors to worry about?   Keep listening. Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.   Subscribe to...

Send us Fan Mail Who should own the Vendor Master File?  Accounts Payable or AP, or Procurement the Purchasing or Sourcing Team?  Listen until the end to see what % of companies have the vendor master file owned by Accounts Payable.   Keep listening.  Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls an...

Send us Fan Mail Today’s episode will highlight a common issue in vendor master files.  A valid vendor email address.    I have 9 tips that you will want to hear to find those missing Vendor Email Addresses.  Keep listening.  Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it fro...

Send us Fan Mail On today’s episode, I am talking about duplicate vendors.  Yes, the internal threat that can cause duplicate payments and be an indicator of fraud in the vendor master file.    Do you have processes in place to avoid adding duplicate vendors to your Vendor Master File or to find existing duplicate vendors?  Keep listening. Check out my website www.debrarrichardson.com if you need...

Send us Fan Mail For those of you with partially or fully manual vendor setup and maintenance processes, you may receive a vendor packet complete with the required supporting documentation to setup a new vendor or change an existing vendor.    Are you protecting the vendor sensitive personal information contained on those forms?  Keep listening. Check out my website www.debrarrichardson.com if you...

Send us Fan Mail For many Vendor Maintenance teams today, the vendor setup process is still fully or partially manual, and the collection of an accurate IRS Form W-9 from the vendor can be a challenge.   Today I have 6 Scenarios when you should return a W-9 to the Vendor for Correction and a discount code to get help with collecting W-9’s.  So keep listening.  Check out my website www.debrarrichar...

Send us Fan Mail We keep hearing in the news when companies have experienced a breach either due to malware, ransomware or social engineering.  To reduce the potential for fraud some companies, may even yours, have removed vendor banking from the Accounting System/ERP completely.   Can we do the same with Vendor SSNs?  And how can you get help with your W-9’s and use a discount code to save?  Keep...

Send us Fan Mail Are you getting ready for the IRS B-Notices that are soon to be heading your way?  Are you dreading that because you know your Vendor Master File is in need of some help?   What steps should you take to Clean Your Vendor Master File?  Keep listening.  Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, int...

Send us Fan Mail You require and successfully collected the W-9.  Yay!  Are you performing the recommended validations? I have 7 to share with you.  Keep listening. Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.   Subscribe today to be entered in the subscriber-on...