Putting the AP in hAPpy

Send us Fan Mail In case you didn’t know, Friday, March 1st, 2019 is Employee Appreciation Day.   Employee Appreciation Day is celebrated in the US and Canada and is always the first Friday in March.  One of my favorite books as a leader is the 5 Languages of Appreciation in the Workplace which breakdowns the 5 different ways that employees can feel appreciated.  On today’s podcast, I am going to...

Send us Fan Mail In last week’s Blog Post entitled: “Table:  Non-US vs US Vendors for US Based Entities”  it was a short one where I list a table that showed the different forms, tax numbers as well as the different validations for the address, banking and watch lists.  On today’s podcast, I will go into more detail about validations for Non-US Vendors for US Based Entities.    Subscribe today to...

Send us Fan Mail Sometimes it’s not easy explaining what I do to those outside of the Accounts Payable function.  To explain it to a group of businesses owners today, I presented three fictional stories about employees that work in the Accounts Payable Function and are about to have a bad phishing or ethical day.  And I thought it would be fun to share it with you. I will then follow-up up with a...

Send us Fan Mail In my blog post published Thursday, January 31st, titled “Vendor Master File: When an Existing US Based Vendor Changes Their Legal Name or Tax ID or Both” I discussed how to update the vendor record when existing vendors make those changes.  I am going to continue talking about these in this podcast by talking about the process to reactivate an inactive vendor, and it’s those inac...

Send us Fan Mail In last week’s podcast Episode 14 “Episode 14: 2 Ways to Partner with Systems/IT to Protect Sensitive Vendor Data from Non-Vendor Maintenance Employees” published on Sunday, January 21, 2019, I talked on about how a vendor self-registration portal can be the answer to prevent sensitive vendor data from Non-Vendor Maintenance employees.  On today’s podcast, I am going to talk about...

Send us Fan Mail In my blog post titled “2 Processes You Can Implement Today To Protect Sensitive Vendor Data from Non-Vendor Maintenance Employees” published Thursday, January 17, 2019, I described how Secure Print and Desk Audits can help protect the vendor master file from fraud by keeping sensitive vendor data secure.   Today’s podcast will include two extra ways to protect your vendor sensiti...

Send us Fan Mail On today’s podcast my guest is Linda Stacey, CFE.  Linda is a Certified Fraud Examiner that was a guest blogger this week with the blog “SMBs - Why You Need a Certified Fraud Examiner (CFE) and a Fraud Risk Management Program” published on Thursday, January 10, 2019 at debrarrichardson.com.  She is here to go into more detail on the Fraud Risk Management Program which includes the...

Send us Fan Mail Today’s podcast is inspired by my blog post “Why You May Need a Manual Vendor Process with Your Vendor Portal” published Thursday, January 3, 2019 at debrarrichardson.com.  While a manual process may be unavoidable in certain scenarios, my guest today Lynn Larson will talk about P-Cards and if they can be an alternative to setting up vendors in the Vendor Master File, avoiding the...

Send us Fan Mail Today’s podcast is a follow-up to the Blog Post “ Urgent Vendor Setup? Here’s How to Protect Your Vendor Master File” and discussing 8 ways to handle the Internal Team Member and Vendor when you cannot process the request for a new vendor add or change to an existing vendor.   Links mentioned in the podcast:  Blog Post : “Urgent Vendor Setup? Here’s How to Protect Your Vendor Mast...

Send us Fan Mail Today’s podcast is a conversation with Jason Widmann, a Director of Accounts Payable.  We will discuss how he developed a new tool to reduce both live calls and emails, to solve a pain point with the highest volume of AP inquiries - fielding questions on the status of invoices.  And since he is from AP, he developed the cloud-based software with three key elements in mind to make...

Send us Fan Mail Today’s podcast is a follow-up to my blog post “7 Validations Using the Data from the IRS W-9 Form”.  I will discuss validations that are recommended for the vendor data on Invoices, Banking Forms/Letterhead, Contracts/SOWs, and Emails.  At the end, I will share with you how you can get your own free Vendor Validation Reference list with resource links that you can share with your...

Send us Fan Mail Today I will be discussing two case studies of occupational fraud in vendor payments, both which were reported in the news in November and they could not be more different – One was a government entity, the other was a for-profit entity.  One perpetrated by a woman, the other by a man.  One where the payments were made by check and the other where the payments were made by ACH.  O...

Send us Fan Mail This is a special episode! I am interviewing the person that gave me my foundation for Accounts Payable – Mary S Schaeffer.  We discuss:  The most critical AP topics from in her first newsletter in 1995 and today.  Hmnm – are they the same?  Why the human component needs to be partnered with any digital solutions to combat fraud. How Invoice Automation solutions have evolved makin...

Send us Fan Mail Take advantage of an opportunity to grow your personal brand.  Listen today to see how you can share your story of how you are Putting the AP in hAPpy and have a chance to win an “I am Putting the AP in hAPpy”  coffee mug.     Links mentioned in the podcast: Blog Post: “How Are You “Putting the AP in hAPpy?” Enter to Be on Podcast!” http://bit.ly/2JQ4fee Forbes: “ 5 Ways To Build...

Send us Fan Mail Is your Accounts Payable team too small to comply with Segregation of Duties?  Listen today to 4 recommendations that may help your company develop compensating controls.   More Information: Vendor Setup & Maintenance Training:   www.debrarrichardson.com/training Vendor Validation Reference List:   www.debrarrichardson.com  

Send us Fan Mail How do you handle these 3 “scary” vendor setups?  Urgent New Vendor Setup or Vendor Change with No Supporting Documents Vendor Name Change  Payments Outsourced AR to a 3rd Party Vendor Listen for my recommendations. Revise/Adjust based on your company processes and industry requirements. More Information:  Vendor Setup & Maintenance Training:   www.debrarrichardson.com/trainin...

Send us Fan Mail Make sure the charity is legitimate before setting them up in your vendor master file. Listen to this podcast to learn where and how to validate. For Accounts Payable teams and individuals alike.  Links mentioned in the podcast:  Blog Post:   “Send a Notification to Vendors After Updates in the Vendor Master File” http://bit.ly/2AvIYDu Episode 3 Podcast:   Episode 3: Fake Charitie...

Send us Fan Mail In Episode two l discuss a Social Engineering attack called Vishing and four (4) internal controls that can be used to protect the Vendor Master File from this type of scam.  Links mentioned in the podcast:  Article:  Be Prepared:  The Top of ‘Social Engineering’ Scams of 2017 https://www.forbes.com/sites/laurashin/2017/01/04/be-prepared-the-top-social-engineering-scams-of-2017/#5...

Send us Fan Mail Welcome to the first episode of Putting the AP in hAPpy podcast where Accounts Payable team members are empowered to protect the vendor master file from fraud. Let’s kick off the start of AP Appreciation Week with a great big thank you to all the AP team members and look at 5 ways you can celebrate your career during AP week.  Links mentioned in the podcast:    Vendor Setup &...