Productive Therapist Podcast

In this episode of the podcast, Uriah chats with Greg Higdon, owner of Grow The Books, a bookkeeping service dedicated to helping therapists manage their finances with confidence. Greg shares the most common financial mistakes he sees therapists making, the benefits of having regular check-ins with a knowledgeable bookkeeper, and how outsourcing your books can actually give you more clarity, confi...

📊 If you've ever lost a potential client in a Google Sheet maze, this one's for you. In this episode, I'm chatting with Brent Stutzman from TheraSaaS—a guy who watched his wife's therapy practice drown in spreadsheets and said, "Nope, there's gotta be a better way." Spoiler alert: there was. We're talking about the moment when 80 people on a waitlist and color-coded chaos became a streamlined, le...

🤖 If you’ve ever opened ChatGPT and thought, “Wait... is this cheating?”—you’re not alone. In this episode, I’m sitting down with Greg Goodman—founder of Goodman Creatives, marketing wizard, and one of the first folks in the therapy space to say, “Yep, AI’s here, and it’s actually kinda amazing.” But this convo? It’s not a “rah-rah robots are taking over” fest. It’s a grounded, nuanced, actually...

Have you ever felt allergic to networking events?  Allergic to being “the brand,” or just plain overwhelmed by the loud, shiny world of online business… you’re gonna want to hear this one. 👀✨ Because in this episode, I’m sitting down with Dr. Melvin Varghese—psychologist, podcaster, and the original Quiet Builder. Now, Melvin didn’t take a single business or marketing class. No MBA. No corporate...

Let’s be real - most therapists were trained to be the calm in the storm. Stay grounded. Stay humble. Stay in your neatly labeled little lane. 🙃 But what happens when a therapist doesn’t play small? When she starts questioning shady practices, calling out corporate nonsense, and using her voice online to shake things up? Well, it looks a lot like Candice Thompson. In this episode, Candice shares...

What if the structure of your group practice is actually holding you back? The hierarchy. The unspoken rules. The way you’ve always done things. It might be time to shake it up. In this episode, I talk with therapist, consultant, and unicorn-in-human-form Sarah Buino about the dysfunction that shows up behind the scenes in group practices — and what to do about it. Sarah runs Group Practice Revolu...

Consent isn't just paperwork. It's protection, prevention, and partnership. You might be surprised to hear this, but informed consent is your #1 risk management tool. It's also an underrated way to provide better care to your clients. This is your invitation to revisit your informed consent process. Maybe even rethink the way you're using it in your practice. What happens when a social worker turn...

Sometimes, strangers from the internet make the best business besties. Sounds weird, but it’s true. Growing a private practice can be super lonely. And super hard. But the right community? It can make all the difference. Like the old saying goes: “If you want to go fast, go alone. If you want to go far, go together.” That’s exactly what I talked about with my friends Christy Pennison and Stephanie...

What if you could replace ALL your marketing with a single story? And grow your practice with less effort. Yes, please. Sign me up. If that sounds awesome and almost too good to be true, give this episode a listen. I interviewed Kris Jones, a storytelling expert who turns expertise into sales success.  She has a background working with major brands like Adidas, Nike and Guinness. She was also hand...

This is one of my favorite frameworks. The 3 keys to productivity Elimination Automation Delegation I've been talking about this for years. All the way back to  episode 10  of the Productive Therapist Podcast!  But now it's 2025 and I have an update. The 3 keys . . . powered by AI.

You're a caring therapist and you love connecting people to helpful resources. Especially counseling services that can change their lives. Me too! In this episode I break down an almost perfect intake call that I did a few years back. Grab our FREE resource, the Magic Call Script to learn the exact words to say to turn more callers into happy therapy clients. Also, text a friend or colleague and t...

Fake it until you make it. Not great advice when it comes to business finances. For many years, I was just winging it. Using my undeveloped instincts to make financial decisions. Oh boy! That is until I built my money team and gained the financial knowledge I needed. It has made all the difference in the world. In this episode I interview Carla Titus, the CEO of Wealth & Worth Within. Our conv...

Working with a virtual assistant can be a huge hassle. Or it can change your life. Listen to this episode to avoid the most common mistakes and find success working with a virtual assistant. Also, learn how Uriah used Notebook LM to create this engaging podcast episode from his online course, The Virtual Advantage.

An effective follow-up process will absolutely increase your conversion rates ! People are busy and life is full. Also, many people are somewhat ambivalent about starting therapy. Your consistent helpful follow-up might be just the nudge they need to follow through on getting help. This episode provides some simple tips to improve your follow-up process. For access to our full course on streamlini...

At Productive Therapist our virtual assistant team turns calls & clicks into clients. Every single day. Therapists want to know how we do it. We get asked all the time for our secret sauce. Here’s the thing. Creating a great first impression is vital. A potential client’s first interaction with your practice is key to helping them know, like and trust you. A good call script is an important fi...

You should fire your intake coordinator. Here me out. I found a way that you can save money and still provide great client care. No, I'm not talking about replacing a human with artificial intelligence. Something a bit more unexpected. Empowering your clinicians to do their own consultation calls. For many practices this would be a huge change. But, you might be surprised how well it could work ou...

You are losing potential clients by responding too slow. Uh-oh! If it was humanly possibly . . . You and I both would answer every single call on the spot. We would respond to absolutely every email and text within minutes. Of course that's not super realistic. Still, there are some great ways to increase your response time to new inquiries. In this episode we share tips for solo practices and gro...

You want to grow your practice in 2025. Here are the 3 best ways. Enjoy your work more Engage in community Invest in support services Listen to the episode for details on each option. Need help? Reach out to us at support@productivetherapist.com

You want more clients. You also want your website to work for you 24 hours a day. Good news. You can have both of those things! In this episode, Uriah Guilford and Luci Carrillo share some valuable tips that you can apply to your website today. You will learn how to get more clients from your therapy website by creating: Clear messaging Clear call to action Clear next steps for new clients A Few L...

Are you using the best software for your intake process? The ultimate goal is to create a seamless intake experience. To effortlessly guide your potential client from first contact to first session. The answer: Choose the best tools and using them effectively. This will help you turn more calls and clicks into clients. Something every therapist wants! Enjoy this episode with Uriah Guilford, the He...

Growing a private practice can be a thrilling and scary adventure. Every adventure needs a hero and the hero for this adventure is you! Listen to this short episode to learn more about the four stages of the private practice journey. The four main stages are: The call to adventure The initiation The transformation The return Let's talk about the therapist's hero journey! You can also read the full...

Ready to dive into the world of group practice scaling?  This week's guest is Nicole McCance. She's a retired psychologist turned business coach, shares her transformative journey from growing a thriving group practice in Toronto to coaching therapists on how to scale to seven-figures. Nicole provides insights into her 5-step scaling method. Simple, yet profound. We explore her passion for empower...

Many practice owners struggle with marketing their practice. What are some simple ways to market your practice effectively? Join me, Uriah Guilford, as I share with you some simple tips for optimizing your marketing. Click to listen now!

Here's a shocking statement. You never have to write progress notes again! Recently, Kym Tolson and I recorded a podcast episode all about using AI note writing tools. Kym is my go to person for: Insurance billing All things travel + telehealth Using artificial intelligence in private practice You don't want to miss this one. Top 3 things you will learn: Kym's favorite AI note writing tool The pro...

Growing a business can be agonizing. It's quite a roller coaster. Thrilling at times 🤩 Other times nauseating 🤮 Sometimes the most boring things can lead to the most exciting things. Here's one example: Documenting and organizing your policies and procedures. Not super fun, but it will 100% help you scale your practice 📈 It’s also critical when building a team that will enable you to take a rea...