Done!

Don't have time for improving your workways? Think again. Episode No. 567 of  Done! is about why you would miss out on valuable recovery if you put off refining your work. What changes do you make as a job crafting today? Write to me and tell me . I always want to get new ideas on things I can refine in my work, so I welcome your tip warmly. Do you know how to find your "first overboard tasks"? Th...

What if you work in Microsoft Teams and the constant notifications distract you - all the time? Then, you are in good company of many I meet. In this the 566th edition of Done! , I share my recommended settings for the notifications in Teams. Have I forgotten any setting in Teams that you think I should have included? Write to me and let me know . I'm all ears and want to learn even more about how...

How can you figure out what goals to set for your work, so you can prioritize more deliberately? In this episode of Done!, No. 565, I share three clues to the right goals for you. Do you have any other clues to finding your goals? Please write to me and tell me . I always want to get tips on how I and many others can refine the way we work so that our days at work become more like I want them to b...

How are you supposed to create valuable meetings now, when some participants work at the office and some attend from home? In episode No. 564, I share an expert's advice on how to make your hybrid meetings the best they can be. Do you have any additional tips to make hybrid meetings effective and rewarding? Please write to me and let me know. As you surely understand, this is a highly relevant que...

Summer has ended and fall is here. Let's make this autumn season a great one! But how? And, what does "great" look like? In Done! No. 563 - the first episode after a long summer break - I share five quick questions that helps you make this season how you want it. How do you ensure that your fall turns out the way you want it? Do you do anything special this time of year to make it easier to succee...

Our world is changing rapidly - seemingly more now than ever. If you don't want to be left behind, you need to learn new things. But how? When, there's so much work to be done? In this last episode of Done! before the summer break, I share a great trick for learning from fascinating physicist Richard Feynman. Do you have another learning method that you like to use? If so, write to me and tell me...

Sometimes, your workday doesn't begin how you wished it did. And, it comes at a cost. In Done! No. 561, you will learn what you can do to make that cost as low as possible. What do you do to quickly get your day back on track if the start is not what you wanted? Write to me and tell me . For me, as for everyone, things go wrong sometimes and your best tip could be my saving grace. Beware of the st...

You are on the go and want to make a quick voice note, but the text written doesn't match what you said at all. Unnecessarily complicated! But, I have found an AI solution that gets me right every time. I am sharing it with you in this Done! episode No. 560. Have you found another, similar solution to the need for quick voice recordings to text? Tell me about it ! I collect solutions like this, so...

How much time do you spend in meetings? How much focus time do you get? This week, Done! No. 559 is about some features from Google and from Microsoft that can assist you in having the workweeks you want. If you have tried these insights - what have you learned about how you have been working? What changes have you made after getting a better picture of how your time is distributed? Write to me an...

When you have a new job, how should you set up your structure? And, how do you get the time you need to do it? In Done! No. 558, I share how to create good structure when many aspects of your work are unknown. How do you create a good structure when everything is new? Write to me and tell me . I'm curious to hear about your experiences regarding this. Here's what to do when everything is both urge...

What if you have an important task to work on, but urgent tasks take precedence again and again? And, the important task is pushed back over and over? In  Done! No. 557, I share what you can do to get the important, not so urgent tasks done in these situations. How have you managed to get the time you need for those important, long-term tasks? Write to me and tell me . I'm sure this is not the las...

How close at hand do you have the information you need to complete a task? In episode No. 556 of Done! , I share a way to get your recurring tasks done even more easily.  What information do you link to in your tasks to make your work easier? Tell me! I want to simplify every aspect of my work, so I am curious to know what tricks you have.  Have you heard? Todoist has added an AI assistant to thei...

You begin using a new to-do list app but as soon as things get stressful, you fall off the wagon.  This week's Done! No. 555 is about how to get the full effect of your new to-do list tool.  How did you manage to quickly get used to a new to-do list? Write to me and tell me . I'm all ears and curious about what you have to share.  Here's what you can do to get recurring tasks done with less effort...

Welcome to Done! , episode No. 554! Almost back from a lovely Easter holiday trip to the Mid-Atlantic region of the US, I share one thing you can do to more easily get the focus time you need. What tricks do you have to maintain your scheduled personal time? Write to me and tell me. Every trick to increasingly master your calendar is worth its weight in gold - not least for me, so I am all ears. E...

You put off one of your tasks again and again - even though you know you should just get it done. In Done! No. 553, I share how ChatGPT can come to your rescue in situations like this. What have you used ChatGPT for? Tell me, because I want all the help I can get in my job - whether it's from other people or from smart systems that happily do what I don't feel like doing. Write to me and tell me....

Have you noticed that email and chat often gets jumbled together? You end up with the same conversation spread out in many places simultaneously. You need to spend valuable time looking for where someone wrote what. In episode No. 552 of Done! , I share four ways to prevent this from happening. In fact, is the line between chat and email already clear to you and your colleagues? Great! What have y...

A myriad of new AI tools are emerging rapidly now. In this week's Done! No. 551, I share three tools that saves me hours every week.  The tools I mention are: ChatGPT Whisper ChatGPT Writer Runway Have you found any other AI services that I have not mentioned here that have saved you work and time? Write me and let me know . I wrote this text last Tuesday, and before it reached your eyes, it is po...

What is the best way create good order in your mailbox? Should you use folders or not? In this episode of Done!, No. 550, I share how to find the best structure for how to save emails. Do you have a folder structure in your email client that you really like? Tell me about it - I love seeing good examples of structure that work well.  Here's our Friday-related, 12 year old idea. These episodes are...

Do you tend to do many things at once, even though you know that it would be better to focus on "that one, most important thing"? Done! No. 549 is about a simple, yet effective, trick for multitasking less and increasing focus on important tasks.  Here is Szumowska's and Kruglanski's study. Do you do something similar to what I have described here? Perhaps you are one of those people who, in the l...

In Done! episode No. 548: How to feel less stressed and focus better, despite having many meetings in a day. In the episode, I mention this blog post (or, video, rather) on how to add time buffers between meetings automatically: https://www.stiernholm.com/en/blog/how-to-add-time-buffers-between-meetings-automatically Do you have any additional tricks for getting air and breaks between your meeting...

It is a clever move to create at to-do task from an email that means that you need to do something that you do not do immediately. But, did you know that you also can create a task from a chat message in Microsoft Teams? In this episode, the 547th, I share how it is done. Do you use another app for chats? How do you create to-do tasks from a chat message there ? Please tell me . Few things bring m...

Your work consists of plenty of tasks with varying characteristics. This 546th episode is about a planning concept from Y Combinator's Paul Graham that can help you create the optimal conditions for getting your different types of tasks done. Have you come across Paul Graham's concepts before and used them for your own planning? How? Tell me , because I always want to learn more tricks and methods...

Sure, you want to communicate with your colleagues in the chat and be available for them there, but sometimes you really need to work with full focus on other things. In this episode, the 545th, I share how to optimize your chat availability. What useful strategy do you have for when to have the chat open and when to keep it closed? Write to me and tell me . Understandably, this is a hot topic for...

Have you been working from home partly or fully the last 2-3 years, as some of us have? In this episode, the 544, I share a way to build on your experience from the pandemic to better balance where you do your work. In the episode, I mention a study about working remotely . What tasks have worked well from home and would you like to continue working remotely in the future? What have you liked abou...

For some of us, short tasks tend to be prioritized first, before we choose to focus on the more extensive tasks. As a consequence, important tasks may be put off longer than we would wish they were. In this episode, the 543rd, I share how to get important tasks done well in advance. Do you have some other trick you apply to help yourself prioritize things you are reluctant to do? Perhaps you resor...