Putting the AP in hAPpy

Send us Fan Mail If there was 3 step process to make sure you were communicating and receiving supporting documentation from your real vendor, then making sure that the information on that supporting documentation was accurate, and then once in your vendor master file having a final control in place to make sure it was requested by your vendor – would you use it?  Well, here it is.   Keep listenin...

Send us Fan Mail I found an Audit of 10 Government Entities on the Vendor Management practices and wow –  their findings include common issues that your organization may be dealing with.  So, if you want to hear what they found and best practices that you can implement to avoid…. Keep listening. Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or impl...

Send us Fan Mail Have you heard of “Vishing”?  That is Phishing – but with a “V”.  If you want to know what type of fraud this is and how to protect your vendor team… Keep listening. Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments.  Subscrib...

Send us Fan Mail Do you know what your company’s Fraud Response Plan is?  Is the Vendor Process included?  Well, it should be and if you want to know what a Fraud Response Plan is and recommendations for what to include to support your vendor process…..   Keep listening. Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication t...

Send us Fan Mail In today’s episode, I am going to focus on 5 employees who took advantage of their position and a lack of internal controls to defraud their company – one of which had to take out a loan to survive.  If you want to hear their fraud, how long it went on and how they were sentenced (or what they are facing)…  Keep listening. Check out my website www.debrarrichardson.com if you need...

Send us Fan Mail In today’s episode, I have a very special guest Shakari Tucker-Dial to talk about the IRS Notification process when your company files its annual 1099 filing with inaccurate vendor legal name and tax id combination.  Shakari has seen it all, both as an Accounts Payable practitioner and in her bookkeeping and consulting practice.  So, if you want to demystify the CP2100/CP2100A/B-N...

Send us Fan Mail In today’s episode, I am giving you 4 questions to ask you and your team about your vendor process – I know you guys are doing double duty – some still working from home and all the risks that come with that – and some have moved to working a hybrid model with some % of remote vs in-office work, and some are back 100%.  For all scenarios – ask these 4 questions to make sure you’re...

Send us Fan Mail As you and your vendor team members head back to the office full-time or in with a hybrid schedule, this is a great time to remind everyone of how to keep vendor sensitive data safe as hard copy documents start to come back into the picture and other team members start to stop by your desk.   Keep listening. Check out my website www.debrarrichardson.com if you need help cleaning y...

Send us Fan Mail Vendor Validations – are you or your Vendor team members logging into multiple sites to perform your vendor validations before adding that information into your vendor master file?  Well, you’ll love this episode as I talk about TInCheck.com and how I found two advantages from using their platform.  Listen to the end for how you can get help with that long list of validations and...

Send us Fan Mail In this episode, I welcome Mo Miah from the AP Association to discuss the first AP Appreciation Week of 2021.  Listen to hear the activities that are planned, how you and your team members can participate for free and what the heck a Wall of Appreciation is!  Keep listening. Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implemen...

Send us Fan Mail Did you know there are Accounts Payable (AP) organizations that have AP celebration weeks?  Well, we are going to talk about three organizations today and with one of their celebration weeks coming up in May – let’s get started! Keep listening. Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques,...

Send us Fan Mail To avoid fraud, regulatory fines and just overall bad vendor data – there is a lot to think about in the vendor setup and maintenance process.  Today I’ll go through 5 things that may have slipped through the cracks.   Keep listening.  Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal...

Send us Fan Mail Rightfully so, you’ve probably have added additional steps to your vendor add/change process to avoid fraud, regulatory fines and just overall bad data.  Keep them, but look at these three ways that can speed up the process and maybe offset some of that additional time for those preventative steps.    Keep listening.   Check out my website www.debrarrichardson.com if you need help...

Send us Fan Mail It's not often that I come across a new validation for the vendor legal Name – so if you are as curious as I was.. Keep listening.  Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments.  Subscribe today to be entered in the...

Send us Fan Mail Think about that back and forth you go through with some vendors to get an accurate IRS Form W-9.  In today’s episode, we are going to talk about what you should do when that happens.  Keep listening.  Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to pr...

Send us Fan Mail Okay – so we know Tesla has been trending for years in the electric car space – but I bet you would not have thought there would be a lesson that would be helpful for the Vendor Team.  Well, here is a lesson we can learn from a recent insider Threat Attempt at Tesla.    Keep listening.   Check out my website www.debrarrichardson.com if you need help cleaning your vendor master fil...

Send us Fan Mail Remember in March of 2020 when most AP teams packed up abruptly and went to work from home?  Well here are the FBI stats about what affect that chaotic time had on Business Email Compromise and what the FBI says you should do if you are a victim.    Keep listening.  Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing auth...

Send us Fan Mail US Government Vendors – so we know we don’t have to submit 1099’s for government vendors – but what does that really mean for the vendor setup process?  And for that matter how does the IRS define government entities?  And what is the fraud risk?  Stay tuned for a bonus best practice at the end.     Keep listening.   Check out my website www.debrarrichardson.com if you need help c...

Send us Fan Mail So, a vendor called in because their payment was not received.  You research it or send it over to whoever does that on your team or in your company and found out the payment failed because the bank account was wrong.  Your vendor then says that they changed it on the invoice – and now both your vendor and your internal team member wonder why you didn’t notice the change and reque...

Send us Fan Mail How do you have the steps in your vendor process split?  Are they all done by one team member, split within the vendor team, or like some companies, are there separate departments handling separate parts of the process?  And what could be wrong with this?  Keep listening.  Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementi...

Send us Fan Mail If you are like most your vendor addresses in your vendor master file are standardized in a format that ensures they are mailable.  But will your vendor actually get what you send them?   Keep listening.   Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices...

Send us Fan Mail My guest today was on all the way back in Episode 20 to talk about Employee Appreciation Day and how he as a Leader in his business, found ways to show his employees how much he appreciated them.  He’s back to today to talk about what updates he’s made to adjust to COVID and what unique idea he has planned for this year's Employee Appreciation Day…Don’t know what day that is...

Send us Fan Mail If you are wondering whether the IRS Form W-9 ever expires the answer is yes and no.  To learn what I mean by that and when you should collect a new W-9 and listen to the end for a discount code on how you can save on a tool to make it easier….  Keep listening. Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentic...

Send us Fan Mail Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments.   Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in h AP py Coffee Mug.   Links mentioned in the podcast:    Blog with all l...

Send us Fan Mail Do you know the difference between phishing, vishing and smishing?  Well, if want to know the difference and how to specifically combat Smishing….  Keep listening. Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments.  Subscribe...