Putting the AP in hAPpy

Send us Fan Mail So it’s not often that I have the chance to sit down and have a conversation with Jess Scheer the Executive Editor at IOFM, an association for Accounts Payable Professionals.  If you want to hear a discussion on techniques to mitigate the risk of fraud in emails between myself and a leader from an AP Organization that has been serving the AP community since 1982… Keep listening. C...

Send us Fan Mail Now that the AP team has to send not only 1099-MISC but for the 2nd year – 1099-NECs – I thought I’d answer some frequently asked questions regarding dealing with two different forms for the same vendors.   Keep listening. Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best pract...

Send us Fan Mail In this episode, I am going to talk through a process to handle returned 1099’s.  If you don’t have a plan for dealing with returned 1099’s or if you want to confirm you are doing the 5 steps I am going to include then.....   Keep listening. Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal cont...

Send us Fan Mail I receive questions all the time on the vendor process.  Here are my all-time top 3 frequently asked questions – and yes, they have everything to do with the W-9! Keep listening. Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.   Subscribe today to...

Send us Fan Mail receive, but today I wanted to share 3 not so frequently asked questions that may resonate with you especially given the changes so many Vendor Teams put into place as a result of the changes of the past 18 months.   Keep listening. Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and...

Send us Fan Mail I recently heard the acronym COI and didn’t know what it meant.  Well, I know now and I am applying it to keeping your vendor data clean – so….. Keep listening. Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls, and best practices to it from fraud.   Subscribe today to be entered in the...

Send us Fan Mail For your Non-US Vendors – did you know that the IRS published new versions of the W-8 forms?  If you want to know when you have to start using them and a brief checklist on what changed for the two most common forms collected by Accounts Payable….. Keep listening. Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authen...

Send us Fan Mail Do you and your team find yourselves at near Year-End with W-9s to collect?  I have a strategy that will get those W-9s collected or protect your company from when making payments to vendors that have not submitted a W-9.   Keep listening Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal control...

Send us Fan Mail Are you getting ready for the 1099 and 1042 forms distribution and the related tax filing?  Are you dreading that because you know your Vendor Master File needs some help?  What steps should you take to Clean Your Vendor Master File?   Keep listening.  Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, in...

Send us Fan Mail What do you need to know to research and validate charitable organizations so you don’t send crooks your company’s intended tax-deductible contribution that is supposed to help those in need?   Keep listening.  Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls, and best practices to it...

Send us Fan Mail It's October and that means it’s Cybersecurity Awareness Month – this week the focus in on Working in a Hybrid Workplace – so if you are not yet back in the office 100% of the time – or if like most of us, when we worked full-time in the office, had to come home and plug up anyway and want to learn how you can stay safe…. Keep listening. Check out my website www.debrarrichard...

Send us Fan Mail It's October and that means it’s Cybersecurity Awareness Month – this week the focus in on Cybersecurity Careers – so if you are wondering whether you can make that leap from Accounts Payable to Cybersecurity….. Keep listening. Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal co...

Send us Fan Mail It's October and that means it’s Cybersecurity Awareness Month – Do you know your phishing defenses? Keep listening. Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines, and bad vendor data.   Subscribe t...

Send us Fan Mail It's October and that means it’s Cybersecurity Awareness Month.  What is that and what does it have to do with the Vendor Team?  Keep listening. Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments, regulatory fines and bad...

Send us Fan Mail You require and successfully collected the W-9.  Are you performing all the recommended validations?   Keep listening.  Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines, and bad vendor data.   Subscribe tod...

Send us Fan Mail When you setup a new vendor or change an existing vendor, you’re probably collecting the IRS Form W-9 or the applicable version of the IRS W-8 along with a Vendor Setup form, and using that information to perform validations – but what about other documents that you may receive?  Let’s take a look at data that you can validate on Invoices, Banking Forms and Contracts so you don’t...

Send us Fan Mail I talk a lot about cleaning the vendor master file and inactivating vendors.  This week I had a question about active vendors – specifically – what is an active vendor, and in this podcast episode, I will answer that.   Keep listening.  Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, interna...

Send us Fan Mail To prevent paying a fraudster your vendor’s payment – I bet your Vendor Team has implemented the step to contact the vendor.  It’s called that “simple” phone call to eliminate fraud – but both you and I know that in practice – it’s just not that simple and most are missing one critical step.   Keep listening.  Check out my website www.debrarrichardson.com if you need help cleaning...

Send us Fan Mail Show Notes In today’s episode, I have Casey Allen a  Cybersecurity Professional to explain what your IT team is doing to protect your emails and what you can do to protect that small % that we all know still gets through to your inbox.  And no, it’s not just “reviewing the email” – (although that’s needed to), it’s about having that conversation with IT and going in knowing what t...

Send us Fan Mail You have a fraud scare – or worse, a fraudulent payment.  You put processes into place to prevent it from happening again.  4 years later no one is following the processes, and it happens again.  This is a true story… Keep listening.   Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal...

Send us Fan Mail I talk a lot about external fraudsters trying to get fraudulent banking information into your vendor master file to divert your vendor's payments.  In this episode, I will talk about a recent report that revealed the top ways that internal fraudsters concealed their fraud and the top ways that organizations like yours, detected it.  Keep listening. Check out my website www.de...

Send us Fan Mail If you think you recognize your vendor’s email address and everything is ok – in this episode I will talk about why that may not be the case and a new tool you can use to verify if you are suspicious.   Keep listening.  Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and be...

Send us Fan Mail If you are currently doing an OFAC validation to make sure your vendor is not on the US Treasury watch lists but not doing the same for your vendor’s bank –   Keep listening.   Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments...

Send us Fan Mail Are you in the middle of an AP Automation project and realize you don’t have email addresses for your vendors to notify them of changes to your process?  Or maybe you’re doing a routine vendor master file clean-up and need to populate missing vendor emails  – you’ve come to the right episode…… Keep listening.   Check out my website www.debrarrichardson.com if you need help cleanin...

Send us Fan Mail If your vendor team or Accounts Payable Help Desk is still taking calls from vendors – I have some information to help you with some 2021 updates because we know there have been some changes since the pandemic.   Keep listening.   Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal cont...