ProdPod, a Productivity Podcast

Ray was searching for a productivity timer to jumpstart his mornings better and realized the real issue wasn't technology. Many of us look for new apps when what we need is to examine our workflows, emotions, and avoidance patterns. Read more .

How does a single failure cascade into a bad week? And why should your productivity system be built to survive setbacks, not just support peak performance? That's what Ray discusses in this episode. Read more .

Recovery is a fundamental productivity skill, not a reward you earn after work. There's a difference between rest (passive recovery) and rejuvenation (active recharging), and regular recovery is essential to avoid burnout. Read more .

Context switching (what most people call multitasking) carries hidden costs: lost time reorienting, diluted attention, more mistakes, and missed ideas. Like switching systems in business, each mental shift reduces the quality of your work. Read more .

ProdPod: Episode 118 — Pondering Minimalism vis-à-vis Personal Productivity How does minimalism affect your personal productivity? And, is there such a thing as a minimalist approach to productivity? I believe ardently that our physical and digital worlds are a manifestation of our mental-emotional world, so I sought out some answers about these thorny questions. After about 30 hours of research a...

In the last episode, I defined resilience, or emotional elasticity, as I like to call it. Here, I’d like to detail tactics for bending back into shape faster for more productive output. Read more .

A few episodes ago I covered several challenges that people face in their productive lives, including overcoming overwhelm, distractions, indecision, procrastination, and burnout. And, in this episode, I am detailing an important emotional skill that one hears in many contexts but is one consistent source of productive strength for those willing to build it: resilience .   — Quick announcement: I...

In the last episode we learned that the scientific research that told everyone to think outside the box to overcome challenges and to be creative in life and work, was summarily misguided. We can be primed that a box exists, and we’ll still see a box as a limitation, unless we are guided to work within it .

So often I hear the cliché that you need to be an “out of the box” thinker. Creativity and problem-solving (which I feel frequently are synonymous in many circumstances) are, after all, great tools in any productive person’s toolbelt. But, is thinking outside the box really possible? (Hint: no.) And, if not, how can we effectively use thinking inside the box ?

Intuitively, we know that focus is a fundamental of greater productivity. Broadly and less instinctively, focus manifests heightened productivity by training and straining any resource, including but not limited to attention, time, money, and other resources. In Episode 98, I spoke about using time-based challenges for sprinting toward such productivity. Now, I’d like to discuss some ideas about l...

Burnout is a systemic problem not a situational/circumstantial challenge. And, so overcoming burnout is more about how to build systematic “down time” and renewal into your life and work for sustainable productivity. Here are some suggestions for both rest and rejuvenation .

In Episode 22, I defined procrastination and even gave a few pointers about Procrasti-Doing in Episode 82 . In this episode, I’d like to continue the dialog with some tips on overcoming procrastination .

Do you have a good idea of how well you manage uncertainty and make decisions? For most people, there is no well-defined strategy for overcoming indecision in their productivity systems. I think everyone should think about how to reduce distress and increase action through some basic components of good decision-making .

Without focus, almost nothing can get done. Yet distractions abound in our everyday work and personal lives. Here are some suggestions on overcoming distractions of each kind .

Overwhelm is a pernicious productivity detractor that affects us all in varying degrees. In my definition, overwhelm is a buildup of stimuli that creates anxiety which, in turn, blocks action or clear decision-making. Learn more here .

In all my years of management, I’ve learned a few things which have proved consistent, that I have wrapped into a developing, high-level leadership framework for organizations, so I thought I’d share it with you .  

In the last episode I spoke about routines that were primarily designed to facilitate personal and work life improvements. However, those are not my only routines and I wanted to explain another of my most helpful daily routines--my end of workday routine. Listen/read more .

For years I’ve spoken about the power of habits, and tangentially, I’ve spoken about many routines that I have--from meditation (Episode 32) , to my Day Reset strategy (Episode 69) , and more. I use a variety of routines to minimize distractions and maximize my productivity. None more than any others, I have three routines I use every day: my morning, midday, and evening productivity routines. Lea...

Let’s discuss how the incorrect left and right brain paradigm impacts your productivity, and how, by thinking about it slightly differently and correctly, you can improve your productivity. Read/listen to the full article/episode .

In episode 102, I introduce the idea of managing up and discussed one leg of it--managing expectations and delegation. Here in this episode, we’ll cover the next two legs of managing up--managing collaborative time wisely and managing your manager. Read/listen more .

I’ve read extensively and have been honing my management skills over the past two decades, and something I’ve found to be universal is this: unless you’re at the top of the organizational chart, everyone must manage up in order to be most productive. Here’s what I mean by everyone manages up .

In the last episode, I spoke about using mind maps as a productivity tool. And, one of my favorite mind mapping tools is the free, Web-based software, Mind42 . (Note: it is free and ad-supported.) Mind42 is a comprehensive mind mapping tool that allows you to create as many private and public mind maps as you’d like. Read on .

Mind maps are a method of capturing thoughts and ideas, dating back as early as the 3rd century BCE in Ancient Rome. The mind map is simply a diagram where you have a single, central thought in the center with branches off it in a freeform fashion. You can draw thoughts, use different colors, use symbols, and more, to be as creative with your mind map. This creates a highly visual and flexible too...

In comics, television, film, and now Netflix, there are superheroes who come to save the day when villains attack or bad circumstances befall the vulnerable, the voiceless, and the innocent. Superheroes give us hope, and they empower us with moral fortitude to do the right thing even when the going gets tough. Over the years, I have noticed a trend among some highly productive people that has me u...

Have you ever entered a competition, or a race, of some kind? Whether it’s a science fair, marathon, triathlon, March Madness, or almost any kind of contest, you know the feeling of competing. You have a period of time that focuses a large portion of your time, attention, and resources in achieving something. These short-term challenges have a way of motivating you to action thanks to your competi...