Private Practice Survival Guide

Send us Fan Mail In this episode, we explore how to effectively implement AI in your growth marketing strategy to streamline operations, enhance engagement, and drive measurable ROI. From using AI-powered CRMs like HubSpot and Zoho to automate campaigns and segment audiences, to leveraging chatbots , predictive analytics , and AI-driven SEO tools , the episode breaks down how to integrate machine...

Send us Fan Mail Frequent cancellations and no-shows can silently drain a private practice’s revenue and efficiency, costing up to 20% in annual income and reducing patient outcomes by as much as 30%. We explore actionable strategies to minimize cancellations and boost output—starting with implementing firm 48–72-hour cancellation policies, automating appointment reminders, and creating systems th...

Send us Fan Mail  In this episode of the Private Practice Survival Guide , we explore the critical updates every private practice should make to their patient policy approach in 2025 . As healthcare costs rise and reimbursements stagnate, practices must evolve their patient accountability, transparency, and operational frameworks to maintain both care quality and financial health. Brandon breaks d...

Send us Fan Mail This quick tip episode of the Private Practice Survival Guide breaks down the crucial difference between Forecasting and Projections in private practice financial planning. Forecasting relies on historical data, trends, and KPIs to stabilize operations—helping practices anticipate revenue cycles, manage cash flow, and set realistic budgets for staffing and resources. Projections,...

Send us Fan Mail This episode of the Private Practice Survival Guide breaks down a practical, mid-year playbook for measuring financial performance and forecasting for the future in private healthcare practices. Brandon clarifies core terms—Look-Back Analysis (retrospective KPI and revenue review), Forecasting (time-series, regression, probability ranges grounded in historical data), and Projectio...

Send us Fan Mail In this quick-tip episode, Brandon Seigel breaks down the benefits and limitations of AI in medical billing , highlighting how artificial intelligence can streamline claim accuracy, reduce denials, and automate repetitive tasks while still requiring expert oversight. He emphasizes the importance of checks and balances, clean data, and payer compliance to avoid costly errors, notin...

Send us Fan Mail In this episode, Brandon dives deep into the most common medical billing mistakes in private practice and how they directly impact profitability, compliance, and patient trust. From benefit analysis errors and upcoding without documentation, to missed NCCI edits, weak authorization management, and delayed claim submissions, he highlights the critical pitfalls that cost practices t...

Send us Fan Mail In this episode of the Private Practice Survival Guide Podcast, we explore how to attract top-tier candidates to your team. We discuss effective recruiting strategies that balance skill, culture fit, and long-term potential. Brandon explains the importance of onboarding and setting expectations early for retention. Brandon shares practical insights to help you apply these strategi...

Send us Fan Mail In this episode of the Private Practice Survival Guide Podcast, we explore why some managers default to problem-oriented thinking. We discuss how to shift mindsets from focusing on problems to driving solutions. Brandon explains strategies for fostering leadership that proactively addresses challenges rather than escalating issues. Brandon shares practical insights to help you app...

Send us Fan Mail In this episode of the Private Practice Survival Guide Podcast, we explore the reasons behind declining doctor referrals in today’s healthcare landscape. We discuss how changes in insurance, patient behavior, and provider networks are shifting referral patterns. Brandon explains proactive strategies to address this decline and build alternative referral pipelines. Brandon shares p...

Send us Fan Mail In this episode of the Private Practice Survival Guide Podcast, we explore how to identify and secure strategic referral partners. We discuss ways to define your value proposition to attract high-quality partnerships. Brandon explains attention-grabbing strategies to help your practice stand out when approaching potential partners. Brandon shares practical insights to help you app...

Send us Fan Mail In this episode of the Private Practice Survival Guide Podcast, we explore strategies for turning down a raise request while preserving morale. Brandon discusses communication techniques that maintain trust even in difficult conversations. We cover ways to provide constructive feedback and set clear expectations for future advancement. Brandon shares practical insights to help you...

Send us Fan Mail In this episode of the Private Practice Survival Guide Podcast, we explore how to create an employee roadmap that aligns with organizational goals. We discuss the difference between functional growth and financial growth in your team’s development. Brandon explains how to correlate individual employee growth with the overall trajectory of your practice. Brandon shares practical in...

Send us Fan Mail In this episode of the Private Practice Survival Guide Podcast, we explore how to analyze the key metrics behind your budget to identify strengths and gaps. We discuss strategies for interpreting financial data to make smarter spending decisions. Brandon explains how to align budget metrics with long-term goals for sustainable practice growth. Brandon shares practical insights to...

Send us Fan Mail In this episode of the Private Practice Survival Guide Podcast, we explore how to evaluate and build a budget that aligns with your practice goals. We discuss strategies to recalibrate your budget throughout the year as conditions change. Brandon explains how to optimize an ongoing budget while keeping financial accountability in check. Brandon shares practical insights to help yo...

Send us Fan Mail In this episode of the Private Practice Survival Guide Podcast, we explore the differences between hiring a remote employee versus a virtual assistant. We discuss when each role makes the most sense depending on your practice’s needs. Brandon explains cost, oversight, and long-term scalability factors in making this decision. Brandon shares practical insights to help you apply the...

Send us Fan Mail In this episode of the Private Practice Survival Guide Podcast, we explore structures and strategies that support accountability in remote teams. We discuss how to build a positive work culture even when employees work from home. Brandon covers methods for measuring performance and ensuring compliance across distributed staff. Brandon shares practical insights to help you apply th...

Send us Fan Mail In this episode of the Private Practice Survival Guide Podcast, we explore strategies for using your team’s strengths to build recurring revenue. We discuss how talent development directly ties into client retention and repeat business. Brandon explains how aligning roles and incentives can lead to sustainable growth. Brandon shares practical insights to help you apply these strat...

Send us Fan Mail In this episode of the Private Practice Survival Guide Podcast, we explore what mailbox money is and how it can transform your revenue streams. We discuss the most common ways to diversify income in private practice while minimizing risks. Brandon breaks down why many practice owners struggle with diversification despite good intentions. Brandon shares practical insights to help y...

Send us Fan Mail In this episode of the Private Practice Survival Guide Podcast, we explore the pitfalls that commonly affect multi-state practices. We discuss why certain compliance issues and communication gaps are more frequent as you scale across state lines. Brandon highlights mistakes around HR policies, leadership structure, and operational oversight in multi-state operations. Brandon share...

Send us Fan Mail In this episode of the Private Practice Survival Guide Podcast, we explore HR considerations for expanding your business into multiple states. Brandon explains compliance factors you need to know before crossing state lines. We discuss how to create a unified HR approach that works across different state regulations. The episode also covers the pros and cons of expansion and strat...

Send us Fan Mail In this episode of the Private Practice Survival Guide Podcast, we explore the common issue of overanalyzing decisions in private practice ownership. Brandon unpacks how too much data or conflicting advice can stall growth. We discuss ways to overcome decision fatigue and trust your leadership instincts. You'll also hear actionable steps to move from analysis to confident act...

Send us Fan Mail In this episode of the Private Practice Survival Guide Podcast, we explore how practice owners can effectively measure success through KPIs. Brandon breaks down both quantitative and qualitative key performance indicators and why both are essential for growth. We discuss how to build a KPI dashboard that makes tracking simple and actionable. You'll learn how to align your mea...

Send us Fan Mail In this episode of the Private Practice Survival Guide Podcast, we dive into actionable strategies for leading a small team of five or fewer people. Brandon outlines three essential leadership tips that boost productivity without micromanaging. We explore the unique challenges of close-knit teams and how to foster accountability while maintaining flexibility. Listeners will learn...

Send us Fan Mail In this episode of the Private Practice Survival Guide Podcast, we explore what leadership looks like when you're building from the ground up. We discuss how to create a leadership culture that not only scales but sustains through growth. Brandon shares strategies for measuring the effectiveness of leadership in real time as your practice expands. We also highlight common lea...