Automate Your Agency

Send us Fan Mail If your AI agents and automations don't work with your project management system like ClickUp, Asana, or Monday, you're still operating in chaos. Alane and Micah break down the game-changing AI automations they've built that integrate seamlessly with ClickUp. Key Topics Covered: 75% Workload Reduction : How they transformed podcast production from manual ChatGPT pro...

Send us Fan Mail Alane and Micah break down one of their favorite “unfair advantage” tools right now: Gamma.app — the AI-powered way to create slide decks, one-pagers, and client-facing docs without being a designer. Alane shares how she’s using Gamma.app to turn a simple recording + transcript into a polished “next steps” one-sheet for clients—fast, reusable, and easy to edit. Micah shares how he...

Send us Fan Mail When you’re building AI and automation for clients, the tech is the easy part — explaining what you built is where things bog down. In this episode, Micah and Beau walk through the internal “Tech Doc Agent” they built to turn messy JSON workflows into clean, 7-part client-ready documentation in minutes instead of hours. They break down how Beau translated real client questions int...

Send us Fan Mail Most leaders want automation… until they realize their own process is the biggest thing standing in the way. In this episode, Alane and Micah break down one of the most common patterns they see inside companies: trying to force new software to fit an old, overly customized process. They talk about why leaders get attached to “the way we’ve always done it,” how human teams naturall...

Send us Fan Mail Every founder knows the pain: you can see the product in your head, but explaining it to a designer or developer? That’s where things fall apart. For decades, the gap between visionaries and technical teams has been one of the biggest blockers to shipping great ideas. Endless Google Docs. Confusing sketches. Misinterpreted mocks. Weeks of back-and-forth. Frustration on both sides....

Send us Fan Mail In this episode of Automate Your Agency , Micah and Alane break down the five hidden roadblocks that stop companies from scaling — even when they’re investing in AI. From leadership confusion and tool overload to the danger of siloed systems and bottlenecked knowledge, they reveal the patterns they’ve seen across hundreds of businesses (and lived through themselves). You’ll learn...

Send us Fan Mail Most leaders want to harness AI—but few understand what it really takes to make it work across an organization. In this episode, Micah and Alane break down what they call the Upside-Down Pyramid , a simple framework for transforming your business with AI-driven systems that actually scale. They walk through the five stages of transformation: Align leadership – get everyone speakin...

Send us Fan Mail In this episode, Alane shares how joining the Goldman Sachs 10,000 Small Businesses Program completely reshaped the way she approaches business growth—and why no founder should try to build alone. What started as a 12-week crash course on scaling a company became something far more powerful: a network of entrepreneurs who understand the highs, lows, and relentless pressure of runn...

Send us Fan Mail In this solo episode, Micah breaks down the ten most practical and high-impact ways companies are using AI and automation to save time, reduce bottlenecks, and scale faster. From writing project estimates to improving onboarding and automating client handoffs, he walks through real-world examples that any growing business can apply today. You’ll hear: How to use AI to write accura...

Send us Fan Mail In this episode, Alane and Micah tackle one of the biggest misconceptions about AI agents — the idea that they can magically fix broken workflows. They unpack why automation only works when the underlying process is solid, clear, and well-defined. They share real stories from their own experience, including how strategy and design make up 80% of the work in building automated syst...

Send us Fan Mail In this episode, Micah and Beau share the behind-the-scenes changes that reshaped how their team manages client work. After years of juggling multiple projects, they decided to shift their entire production and implementation process into one-week sprints using ClickUp. They walk through how their system works. From organizing client folders, using parent and sub-tasks to keep own...

Send us Fan Mail What if you could describe a process and have a working Monday.com system appear—complete with connected boards, forms, sample data, and dashboards?  In this episode, Micah and Beau dive into Monday Magic (monday.com/magic), a free tool that turns prompts into fully built Monday structures. You’ll hear a live walkthrough—from first prompt to preview video—plus candid pros/cons on...

Send us Fan Mail Many founders approach automation with a single idea in mind: “If I just automate this one thing, everything will get better.” But the truth is, businesses aren’t built on one system—they run on dozens of interconnected ones. In this episode of Automate Your Agency , Alane and Micah challenge the “one workflow” mindset and show why real freedom comes from systemizing the entire bu...

Send us Fan Mail In this episode of Automate Your Agency , Alane and Micah dive into one of Google’s most exciting new AI tools: Nano Banana (yes, that’s its real name). They share how they’ve been using it to create professional-quality images, fix bad speaking photos, merge visuals, and even iron out wrinkles — all in seconds. But that’s not all. They also reveal how pairing Nano Banana with Hai...

Send us Fan Mail There could be an AI security risk brewing in your business. Your team is already using AI—the question isn't whether they should, but whether you have control over how they're using it. This solo episode with Micah tackles the security nightmare that most business owners are completely ignoring: uncontrolled AI usage across their teams. Employees creating personal ChatG...

Send us Fan Mail Your automations are probably more fragile than you think—and costing you way more time than they should. Micah started the year convinced there was no real difference between AI agents and regular automation workflows. He was wrong, and now he's obsessed. In this eye-opening episode of Automate Your Agency, Alane and Micah break down the five (plus a bonus) critical differen...

Send us Fan Mail Alane and Micah tackle one of the most crucial yet overlooked principles in business automation: never automate a process you haven't done manually first. Through real examples from their own business, they demonstrate why the "manual first" approach saves time, money, and prevents costly rebuilds. They share a detailed case study from Alane's podcast guest boo...

Send us Fan Mail Ever hire someone with great experience, only to watch them struggle with basic tasks in your company? You assume they "should know this stuff," but they're sitting there paralyzed, afraid to make the wrong move. Here's the uncomfortable truth: your training process is broken, and it's costing you more than just productivity. In this episode, Micah and Ala...

Send us Fan Mail Are you drowning in AI terminology and wondering which tools will actually move the needle in your agency? Custom GPTs, AI assistants, AI agents—everyone's throwing around these terms, but nobody's explaining what you should actually be using. In this episode, Alane teams up with Beau Cunningham to cut through the confusion and give you a crystal-clear breakdown of when...

Send us Fan Mail Ever felt like your business knowledge is trapped in your team’s heads—or worse, just yours? In this episode of Automate Your Agency, Alane and Micah reveal how to turn live idea sharing into a competitive asset, not just another bullet point in your operations manual. They pull back the curtain on their three-layered approach: real-time sharing in Slack, focused weekly knowledge...

Send us Fan Mail While technical skills are a big part of AI implementations a passion for problem-solving might just be what matters most.  Alane and Micah dive into the real secret behind successful AI implementations - and it's not what most business leaders expect. After working with 150+ companies over 6 years, they've seen HR professionals become AI champions while seasoned develop...

Send us Fan Mail We've all dreamed of it: feeding our AI all our business knowledge and just asking questions. It felt like science fiction—until now. RAG databases are the breakthrough technology that finally makes institutional knowledge accessible to your entire team in seconds. In this episode, Micah and Beau dive deep into Retrieval Augmented Generation—and yes, they acknowledge it'...

Send us Fan Mail Your team is probably using AI wrong, and it's costing you time, money, and results. That's the reality Alane and Micah see with most business owners who think "AI" means just ChatGPT—when there's actually a whole garage of different engines to choose from. In this episode of Automate Your Agency, they break down their favorite car analogy that finally mak...

Send us Fan Mail Your support system is bottlenecked by humans when it doesn't need to be. That's the reality most business owners face every single day, and it's costing them more than they realize. In this eye-opening episode of Automate Your Agency, Alane and Micah tackle the most popular AI agent discussion they're having with customers right now: email triage support. They...

Send us Fan Mail Password security isn't just about protecting accounts—it's about protecting your business and your revenue potential. Alane and Micah learned this the hard way while managing hundreds of client accounts and dealing with everything from password notebooks to email chains. This isn't another dry security lecture—it's real talk from founders who've made ever...