Putting the AP in hAPpy

Send us Fan Mail Are you and your team members making confirmation calls to your vendors to confirm remittance information?  If so, are you using confirmation call scripts? See how they can be valuable to prevent fraud and make the person receiving the call (in for this episode, the email) more apt to confirm their information.  This is the 5th episode in this series of 5.   Keep listening.  Check...

Send us Fan Mail Are you and your team members making confirmation calls to your vendors to confirm remittance information?  If so, are you using confirmation call scripts? See how they can be valuable to prevent fraud and make the person receiving the call more apt to confirm their information.  This is the 4th episode in this series of 5.   Keep listening.  Check out my website www.debrarrichard...

Send us Fan Mail Are you and your team members making confirmation calls to your vendors to confirm remittance information?  If so, are you using confirmation call scripts? See how they can be valuable to prevent fraud and make the person receiving the call more apt to confirm their information.  This is the 2nd episode in this series of 5.    Keep listening.  Check out my website www.debrarrichar...

Send us Fan Mail Are you and your team members making confirmation calls to your vendors to confirm remittance information?  If so, are you using confirmation call scripts? See how they can be valuable to prevent fraud and make the person receiving the call more apt to confirm their information.  This is the 2nd episode in this series of 6.   Keep listening.  Check out my website www.debrarrichard...

Send us Fan Mail Are you using confirmation call scripts? See how they can be valuable to prevent fraud and make the person receiving the call more apt to confirm their information.   Keep listening.  Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad ve...

Send us Fan Mail Add this additional verification when onboarding vendors that are individuals or sole proprietors to avoid fraud. What is it and what resources can you use to perform the verification?  Keep listening.  Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulat...

Send us Fan Mail Yes, payments to corporations may be reportable.  In this episode we’ll talk about which 1099-MISC and 1099-NEC payments are reportable and which of those forms they should be reported.   Keep listening.  Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regul...

Send us Fan Mail It’s getting toward the end of the year and now many of you may see the result of  three worst practices with vendor data that can lead to compliance fines.  If you want to know what are they and what you should be doing instead…..  Keep listening.   Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best p...

Send us Fan Mail Do you know what type of organizations the fraudsters are calling “easy pickings?”    Keep listening.  Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of week...

Send us Fan Mail Want these immediate takeaways? Common security threats unique to the account payable function Resources for free and paid training to prevent fraud Vendor setup and maintenance processes to avoid fraud 5 Steps to customized training to prevent fraud  Keep listening.   Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal c...

Send us Fan Mail It’s 4th quarter already and while some of you finished your year-end, more are coming into their December 31st year-end – and the fraudsters know it!  Make sure you know what tricks they will use in email as we come to the end of 2024. Keep Listening.  Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and bes...

Send us Fan Mail Don’t you just love it when the IRS comes out with new forms?  Well, this form you probably will love! Keep Listening.  Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 1...

Send us Fan Mail How about tips to avoid fraud when collecting banking details and more tips for how to validate banking to….you guessed it – avoid fraud.  Keep Listening.  Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new...

Send us Fan Mail It’s that time of year – time to start getting ready for tax filing season, or just to keep your vendor data accurate at all times.  Get 20 tips to do both… Keep Listening.  Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data....

Send us Fan Mail Organizations like yours are still paying vendors by check and fraudsters know that, which means that fraudsters are still perpetrating check fraud.  For a 5-step process to avoid paper check fraud…..  Keep Listening.  Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent p...

Send us Fan Mail It happens every time the IRS publishes a revised version of the Form W-9, vendors and maybe even your internal team members, push back because they don’t want to complete the new form when they can’t see why you can’t just accept the old one especially when their information has not changed…. Keep Listening.  Check out my website www.debrarrichardson.com if you need help implemen...

Send us Fan Mail Is it frustrating when your vendor insists they gave you the right legal name and tax id combination on their IRS Form W-9, but the combination does not match IRS TIN records?  To get tips on how to enter the legal name for a match…. Keep Listening.   Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best...

Send us Fan Mail It’s getting to that time of year where hopefully you are cleaning your vendor master file and now, you’re wondering about your vendor data.  Why do you have some that have missing tax id’s, why some didn’t pass your latest validation about IRS TIN records, and how you can ensure that you collect valid taxpayer identification number in the future.  This IRS Form W-9 Series is for...

Send us Fan Mail When vendors change their banking, in addition to fraud, you also have to wonder what the reason for the change is.  The reason, many times, may be discovered only if you require the W-9 be submitted for changes to vendor banking.     Keep Listening.  Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best...

Send us Fan Mail Authentication, identification or just knowing who you are communicating with can prevent payment fraud from deepfakes and other scenarios.    Keep Listening.    Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out m...

Send us Fan Mail So your vendor notifies you that they have entered into a factoring relationship with a 3rd party and now you have to remit your vendor’s payments to them.  Now what? Keep Listening.    Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad...

Send us Fan Mail Do you need strong methods for verifying vendor banking details to avoid fraud and returned payments? Spot warning signs, set up validation procedures and learn how automation is the key to reducing risks and issues in manual vendor banking validations.    Keep Listening.    Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, inte...

Send us Fan Mail Instant Payments are here and the FedNow® Service is now available with this new payment rail.  Hear 5 quick facts I learned when I recently attended a meeting where this service was the presentation topic.  I was surprised.   Keep Listening.  Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practice...

Send us Fan Mail There are two vendor forms that are critical to avoid fraud, fines and bad vendor data.  Each will have its own episode explaining why it is critical and what data to collect on the form and why.  The second form is the Vendor Banking Form.      Keep Listening.    Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal contro...

Send us Fan Mail There are two vendor forms that are critical to avoid fraud, fines and bad vendor data.  Each will have its own episode explaining why it is critical and what data to collect on the form and why.  The first form is the Vendor Setup Form – with a twist.   Keep Listening.  Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal...