Putting the AP in hAPpy

Send us Fan Mail My guest is Jason Dinesen, and he and I discuss the IRS draft version of the IRS Form W9 with a revision date of January 2026.  We address questions such as will it really be published in January? What you should do before it’s published, what you should do after, including why this revision may require action for the vendor team that was not required with recent revisions….   Kee...

Send us Fan Mail Holidays are the best times for cybercriminals – they know we are busy trying to get out of the office and all they need is the information we typically include in an Out of Office automated email reply.  Don’t give it to them – use these best practices to not let your absence lead to payment fraud.  Keep listening.  Check out my website www.debrarrichardson.com if you need help i...

Send us Fan Mail If you are getting ready for tax reporting for Tax Year 2025 and need the important things to know or do regarding the 1099-NEC, the 1099-MISC and the 1042-S – this podcast episode is for you! Starting with two that you don’t have to worry about (yet) then three that you do.   Keep listening.  Check out my website www.debrarrichardson.com if you need help implementing authenticati...

Send us Fan Mail As you are busy with year-end and increased volumes of vendor adds and changes – you may be ready to reduce your vendor process activities by outsourcing your vendor payments next year, with a bonus of reducing payment fraud risk.  How? Keep listening.  Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and bes...

Send us Fan Mail Get ready for busy year end by building a checklist to avoid global payment fraud.  Don’t forget to download your free checklist template! Keep listening.  Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Ven...

Send us Fan Mail As Accounts Payable or Vendor team members we know that fraud risk is high in email.  Is there a way that you can tell which email addresses are risky? And is that sufficient to manage fraud risk? Keep listening.  Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent paymen...

Send us Fan Mail It’s time to start vendor data tasks that will make tax reporting season easier if you do them now!  What are they? And listen to the end for a bonus task that may reduce your vendor inquiries….. Keep listening.  Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payment...

Send us Fan Mail When will the IRS contact you?  How will they contact you? Is it really them?  To hear how and when they will reach out and how you can tell if you are communicating with a fraudster…. Keep listening.  Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulato...

Send us Fan Mail It’s almost the end of the 25th annual October Cybersecurity Awareness Month and if you haven’t heard of or watched the cybercriminal version of “The Office” it’s time!  Keep listening.  Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad...

Send us Fan Mail Fraudsters have evolved again – this time with check fraud because they have found a way to bypass payee positive pay.  So now what?  Keep listening.  Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor P...

Send us Fan Mail If one of your vendor validations is checking with the State of your vendor but find that the vendor is not registered with the State of their address….now what?  Keep listening.  Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor...

Send us Fan Mail Many automation software platforms including email to invoicing have artificial intelligence embedded in them.  You may not think that email or invoicing software can help fight fraud in the vendor process, but yes they can and here’s how...   Keep listening.  Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls,...

Send us Fan Mail If you are in this age group (or not) and looking for a job….. Keep listening.  Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand trai...

Send us Fan Mail I asked ChatGPT what vendor onboarding professionals have been searching for in the past week – and one of the blaring results was how to onboard vendors faster.  I have five tips to speed up the vendor process…. Keep listening.  Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent f...

Send us Fan Mail Do you have a non-vendor team member performing the confirmation call?  I don’t recommend that certain steps are put into place to reduce the potential for both internal and external fraud.  What are they? Keep listening.  Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudule...

Send us Fan Mail Tariffs are here and many vendor team members may be busier than ever with how they have caused changes in the vendor process.  There may be additional validations involved in four areas… Keep listening.  Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regul...

Send us Fan Mail If you’re looking for a low-cost vendor validation step to deter fraud – I have one for you in today’s episode.  Keep listening.  Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Cente...

Send us Fan Mail Validating vendor information and checking that they are not on any applicable sanction lists is a part of your vendor on-boarding process, but what about after the on-boarding process? Today’s episode is a webinar that not only has a five-step process for recurring vendor validations, but lots of five downloads to help you get started.   Keep listening.  Check out my website www....

Send us Fan Mail A vendor in your vendor master file is inactive – and for good reason, because the last time your company paid that vendor was four years ago.  Now your company wants to use that vendor again – don’t just change the status that can lead to failed payments and bad vendor data.  Why and what should you do instead? ` Keep listening.  Check out my website www.debrarrichardson.com if y...

Send us Fan Mail Did you know that the IRS has working group meetings for the Information Returns Intake System (IRIS)?  To find out three things I learned when I attended, what the IRS says FIRE users should do now and how you can attend the next one.. Keep listening.  Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and bes...

Send us Fan Mail If a co-worker or colleague contacted you on social media – how do you tell if it’s them or not? Keep listening.  Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours...

Send us Fan Mail Check fraud is increasing, they take longer to settle, and they cost more in supplies and manpower.  All great reasons to convert your check payment vendors to ACH payment.  But don’t use that as a way to clean your vendor master file, that task needs to be done first.  Here are five do’s and one big don’t that you need to think about before you get started.   Keep listening.  Che...

Send us Fan Mail Are you performing security audits, so you know who has access to your systems?  Listen to today’s episode to for 4 scenarios when employees or contractors used their system access for fraudulent purposes.  Then see how you can get a 5-step plan to perform a system audit. Keep listening.  Check out my website www.debrarrichardson.com if you need help implementing authentication te...

Send us Fan Mail After last week’s episode revealing an IRS announcement, once the big, beautiful tax bill was passed there is at least more tax reporting change for Tax Year 2026 that can reduce a huge burden, but there is one more factor to keep in mind.   Keep listening.  Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, an...

Send us Fan Mail Check out the IRS’s announcement about changes to e-filing just before the July 4th holiday!  Keep listening.  Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of...