Hey! Do I Need a VA?

Talking about money can be scary! When it comes to hiring a VA, we can have some advice that can help you out. In this episode, we discuss financial factors to consider beyond the cost of a VA’s hourly rate. What would your five-year plan look like if a VA was there to jump start your business? VAs can help you find hidden expenses, set up systems for producing income, invoice clients for you, and...

Welcome to Season 3! We’re so happy to have you back. There are so many different ways to reflect on how your business is doing, and there are just as many ways to think about how things are going with your VA. In this episode, we discuss different ways to reflect and pause so that you and your business can grow! We talk about what that reflection looks like with a VA and without a VA. All of us h...

Throughout our many years of combined experience, we’ve learned a lot. In fact, every standard and boundary that we use to run our businesses today has been learned the hard way. In other words, we’ve struggled so that you don’t have to! So we thought we’d share some stories where things were more challenging than they should’ve been. In this episode, we discuss reactive vs. proactive client exper...

What’s the difference between depending on a VA versus being dependent on a VA? When working with a VA, there has to be a balance between trusting them to meet your expectations and needing them in order for your business to run. When a client finds themselves dependent on a VA, they’ll run into issues whenever their VA is on vacation or if their VA is sick. A business owner should always be able...

In this episode, we’re discussing the mental preparation required to work with a virtual assistant. It’s not just delegating tasks! There’s also a mindset shift that happens when you go from solo to team thinking. We'll discuss what questions to ask yourself, how to deal with feelings of overwhelm, and how a VA can help you get out of your own way. Have any questions? Email us at heyvapodcast@gmai...

In this episode, we’re diving into the world of technology, a topic we’ve touched on in previous episodes but never fully explored. When working with a virtual assistant, technology can feel overwhelming and confusing for many entrepreneurs. But it doesn’t have to be! Whether you’re just starting out or looking to streamline your processes, this episode breaks down the key technology, programs, an...

In past episodes, we’ve discussed the different kinds of support. In this episode, we’re focusing on the pros and cons of the different types of virtual assistant businesses: solopreneurs, teams, agencies, and online business managers (OBM). A quick note…new episodes will resume on January 10. Happy Holidays and Happy New Year! Have a question? Email us at heyvapodcast@gmail.com , join our Faceboo...

You’ve done all the hard work of figuring out what kind of virtual assistant you’re looking for and you have your plan in place, now you just have to find someone! Finding a VA is not as hard as it seems. There are virtual assistants everywhere and you likely know one or know someone who does. In this episode, we discuss where to find a virtual assistant. Click here for our resources page with lin...

Preparation goes a long way in setting up a good foundation for working with a virtual assistant. Communication, leveraging technology, batching work, limiting communication platforms, document workflows, and so many more factors are at play when it comes to saving money. In this episode, we discuss ways to save time and money when working with your VA. Have a question? Email us at heyvapodcast@gm...

A VA was never meant to be a low-cost alternative to hiring an employee, but many clients believe they will save money by going with a VA versus an employee. There are some instances where a VA is not the right solution for a business. In this episode, we discuss the signs that you may NOT be ready for a VA and situations where a VA is not the best solution. Have a question? Email us at heyvapodca...

Virtual Assistants come with a whole range of skills, some are easy to share on their services page while others are not quantifiable as VA work. Some examples we share are brainstorming, coaching, reiki, or tarot reading. This episode discusses the hidden skills a VA can bring to the VA/Client relationship beyond the traditional handoff tasks. Have a question? Email us at heyvapodcast@gmail.com ,...

We’re back and so happy you’ve returned for Season Two! VAs learn something new every day and for every client. They may not always update their services page or share all the new skills they have learned. In this episode, we discuss how important it is to ask during the interview process or, if you’re already working with a VA if they are interested in taking on or learning new skills for you. Ha...

You found a VA. Yay!! Now what? Getting started is the fun part but it can be a little overwhelming. Most of the time, a VA will let the client lead the onboarding process. The client brings the WHAT and the VA is the resource for the HOW. This getting started call is usually logistical, so what do you need to consider? In this episode, we discuss the onboarding process. We’ll tell you what’s impo...

The interview process looks different for everyone but it’s an important first step in the hiring process. Once you know the qualities you’re looking for in a VA, it’s helpful to craft questions to ask during the interview process. Take your time with this process and interview with more than one VA. In this episode, we discuss the interview process and what’s important to know and look for. Remin...

Finding the right fit for your business is a lot like dating. You wouldn’t marry someone based solely on their online profile. You’d want to get to know the person behind it. The same is true when looking for a VA. In this episode, we discuss what qualities are important to consider beyond your task list. Have a question? Email us at heyvapodcast@gmail.com , join our Facebook group Find, Hire and...

Many business owners feel like they need to hire a low-cost VA to complete the number of hours they feel is necessary for all of their tasks. That’s not always the case or the best approach. When it comes to your budget, let it guide you but don’t let rule you. In this episode, we discuss how to figure out what you can comfortably afford and how to find the best solution for your money. Some resou...

For many business owners, the first thing that stresses them out is determining what they need help with. Fear and perfectionism can play a big part in holding onto tasks that could be handed off.  A VA can help with building trust, starting with easier to release tasks, or being the starting point.  In this episode we discuss how to figure out what to hand off and how we guide potential...

The term Overseas VA can mean many things from outsourcing, Agency task doers, and low cost. That’s not necessarily bad depending on what you’re looking for in your support. In this episode we discuss the pros and cons of Overseas VAs and what clients should consider. Have a question? Email us at heyvapodcast@gmail.com , join our Facebook group Find, Hire and Work with a Virtual Assistant (VA) : h...

VAs offer a wide range of services and are highly skilled. They provide administrative, technical, operations, and sometimes, personal support in a broad way. They may have specialized skills but they are not professional in those areas.  In this episode, we discuss the different kinds of support types that often get confused with virtual assistants and how to tell what kind of assistant you...

In recent years, the virtual assistant industry has boomed and the term VA is used interchangeably for all kinds of assistants who work virtually. From the AI customer service chat bot on websites to highly specialized Executive level assistants. In this episode, we share our definitions of virtual assistants and the rules and laws that govern this type of administrative support. Virtual Assistant...

It’s common for overwhelmed business owners to hesitate before making the decision to hire a virtual assistant. Often asking the question, “How do I know if I’m ready?” In this episode, we share our unique perspectives and advice about starting the journey. We all offer a 30-minute call to address any fears or concerns you may have around getting started. Have a question? Email us at heyvapodcast@...

In this episode, we’re introducing ourselves. Meet the cast: Rachael Davila- host from San Diego, CA Extra Hands! Virtual Assistance - www.extrahandsva.com LeAnn Erimli- Technical VA from San Diego, CA Handling Business - www.handlingbusiness.com   Bree BV- VA Agency owner from Edmonton, Alberta Canada Bee Vee Professional Services - https://beeveepro.com/ Sydney Hubbard - Newbie VA from Berk...

Many times overwhelmed entrepreneurs are told to “hire a virtual assistant” but not how to do it or what to look for. The term Virtual Assistant (VA) is not a one-size-fits-all.  When clients hire someone without knowing all the facts it can result in bad experiences or worse the entrepreneur walking away from much-needed support. Hosted by Rachael Davila with Extra Hands! Virtual Assistance....