Done!

When will you find time to show your colleague how to do something when both of your calendars are full with no gaps? This week's episode of Done! - No. 632 - is about how you can show others how it's done even when time is scarce. Do you also use screen recording? If so, what for? What do you usually record? Write to me and tell me. I'm sure there are more uses for this simplifying format than I...

Do you wish there were simple descriptions of how tasks are done, making it easier for new employees to understand? In this week's episode of Done! , you'll learn how to have an AI create the simple checklists you need. In the episode, I mention these three transcription services OpenAI's Whisper Sonix.ai Descript Have you used AI to document processes and routines differently? Please write to me...

Do you have many different email accounts to manage? It's quite a hassle. This week's episode of Done! is about how to gather your email inboxes in a simple way. Here's how to add more email accounts to your emailing app: Outlook Mail for MacOS Gmail You who cannot add multiple (external) accounts to Outlook, for example, but still have several addresses to manage, how do you do it in a structured...

You want to have good structure in your work, but what does it actually look like? The 629th episode  Done! is about how to navigate a typical, intense day with good structure. Do you have a different abstract image of your structured work process? Show it to me or tell me! I would be happy to hear your thoughts.  Here's how the small structure details can have a major impact on your work. These e...

Your colleague has indicated that they are busy, but does that apply to everything? Done! this week is about an agreement that reduces friction in the organization. What have you agreed upon regarding what the different statuses mean? Please write to me and tell me. I am curious to hear what you have come up with! Here's what to do if a reminder is valuable sometimes and sometimes not . These epis...

Do you struggle to find time for reflection and to work undisturbed? This week's episode of Done! is about letting Outlook schedule your focus time automatically. Here, you'll find the step-by-step instructions about how to start a focus plan in Viva Insights. How have you used the focus plan feature in Viva Insights? Perhaps you have found an unconventional use you want to tell me about. If so, w...

If you are more selective about which meetings you attend, and your colleagues do the same to create more room in their calendars, will you ever be able to schedule a meeting with all the key participants again? In this week's episode of Done! - No. 626 - you will discover how it's still possible to find a suitable meeting time with colleagues who occasionally want to work without interruptions. H...

As AI becomes a frequently used tool, you develop very good prompts that you want to use often.  However, it's cumbersome to formulate them again and again! This week's episode of Done! - No. 625 - is about how you can save AI prompts. Do you save your prompts differently? How? Please write to me and let me know! Here's how an AI can reveal what you're not talking about during your meetings (but s...

Wouldn't it be nice if an AI could work for you in the background without you having to ask for help all the time?  Now, it's possible. Today, Done! is about how you can use ChatGPT's new Tasks feature. What have you used ChatGPT Tasks for? Let me know! I'm eager to find more ways to get more done with less effort, so I'd love to hear your tips. Email me if you'd like to share. Here's what I repli...

Do you find it hard to find a good way to reward yourself when trying to establish new habits? This week's episode of Done! - No. 623 - is about a different kind of reward you can try. Do you usually reward yourself in this way? Where do you prefer to move? What is the "highest level"? Please write to me  and tell me. I am curious to hear. Do you know these two excellent and free (!) apps for scan...

Do you never get to the end of your to-do list? There's actually a way for you to do that every day. The first episode of Done! for 2025 is about a shorter kind of list. What difference has your "minimum list" (or whatever you call it) made for you? Please write to me and tell me. I'm curious!  Here's how to feel better by planning during your commute ! These episodes are also available as a weekl...

 The day never goes as planned, does it?  This year's final episode of Done! explores why having a plan is still worthwhile. Do you usually make a plan while competing with everything spontaneously popping up? How do you typically go about it? Tell me ! Here's how I set up an automated podcast with AI from the newsletters I don't have time to read. These episodes are also available as a weekly new...

Do you want to avoid dealing with urgent firefighting situations while on vacation? Then, this week's episode of Done! is for you. Because, today, I'll share how a simple extra line can help you leave work behind more easily when you're on leave. Do you do this, too? Or do you do something completely different? Please write to me and tell me. In fact, two more readers contacted me independently af...

Do you feel you still have far to go regarding your structure at work? Does it feel somewhat overwhelming? In this week's episode of Done! , you will learn how quickly you need to improve your structure. What do you want to do better today than yesterday? It can be extensive and revolutionary or small and refining. Tell me! I want to be inspired to lift my own structure higher and higher. Here's h...

Do you have a habit of doodling during meetings? Do you think you shouldn't do it? Think again. In this 618th episode of Done! , you will learn of the surprising benefits of doodling. Here's the study I mention in the episode. Do you find that you concentrate better when you doodle? Or do you do something else to maintain your concentration? Please tell me in an email . I'm curious! Watch this vid...

Have you ever declined a meeting invitation because you were busy, only to find out later that the scheduled meeting was moved, and you could have attended after all? In this week's episode of Done! - No. 617 - you will learn how to avoid missing meetings you would have wanted to attend. Do you have other ways of remembering things you regretted saying no to? Please write to me and tell me . Here'...

When times are bright, work feels easier, but when things get tougher, what can you do to make it easier on yourself? In this week's Done! No. 616, you will learn what you can do with your structure when the economic winds turn cold. What extra structure tricks do you use to help you get through tough times? Write to me and let me know. I also want to sharpen my work right now, so your best tips a...

Have you tried using Google Tasks but found it lacks the necessary functionality? In this 615:th episode of Done! , you will learn what you can do to enjoy using Google Tasks more. You will find the two extensions at: Tasksboard To Do for Google Tasks Have you found any other ways to improve Google Tasks? Please write to me and let me know . I am curious to hear what you have to share. Here's how...

Do you really need to spend time typing up what you've scribbled on a phone note during a conversation? No! In this week's episode of Done! - No. 614 - we let an AI read your scribbles, so you don't have to. Here's the note I let the AI interpret. And, here's the result from the AI: Course Schedule: •    09:00 - Start •    10:15 - 10:35 - Break/Coffee •    10:35 - 11:15 - Session 1 •    11:15 - 12...

It was a good meeting, but did you really discuss everything? In this week's episode of Done! you will learn about a way to use AI to make your meetings even better. Have you done like me and asked the AI what you missed? How did it go? Did you get ideas for what you can improve? Write to me  and tell me about your experiences. Together, we will find ways to use AI and other productivity tools to...

Should you really anticipate losses in advance? Isn't it better to do your job and hope for the best? This week's episode of Done! - No. 612 - is about a method for improving your situation through pessimism. Have you done a premortem exercise like this in any context? How did it go and what was the effect for you? Please write to me and tell me . I'm curious to hear! Are you using OneNote, Planne...

Have you ever wondered which file is the right one among all in a folder? You won't have to do that much longer—as long as you're working in Microsoft 365. In this week's episode of Done! - No. 611 - I share a brand-new feature in OneDrive that I think you should try. Here is where you will find Copilot's "Compare files" function in OneDrive: Have you tried any of the new Microsoft 365 Copilot fea...

Do you ever procrastinate? It may depend on how you value rewards that are far in the future. This week's episode of Done! - No. 610 - is about a new study whose results can help you stress less close to a deadline. Read the article in Nature about the study mentioned. Give me an example of a good first step to take on a task you have been postponing, but not anymore! I suspect there are a handful...

Do you respond to work emails when you are actually off? It certainly can take a toll. In this week's episode of Done! - No. 609  - you will learn what you might face if you communicate about work while you are off - according to an interesting American study . In the episode, I also mention a study by Patrick and Hagtvedt . And, I recommend you to formulate a clear intention in order to "program...

Do you work more on weekends and evenings than you want to? If so, you need to make your free time more robust. In this week's episode of Done! - No. 608 - you will learn a trick to improve your balance between work and leisure. How do you make sure work doesn't take up too much space? Please write to me and tell me . I'm curious to hear what smart tricks you have that work for you. Here's how put...