Mary Schaeffer
APNow
Worried about keeping up with changing best practices, fraud, technology, regulatory concerns, and new processes impacting your accounts payable function? The AP Now podcast, hosted by Mary Schaeffer, one of the leading accounts payable experts, is for you. Mary will be joined by other thought leaders and practitioners for some episodes. In others, she’ll examine a prevailing issue or trend by herself. This weekly broadcast is especially designed to provide the needed business intelligence related to the payment and accounts payable functions. It’s for those who work in, manage, have responsib...
Author
Mary Schaeffer
Category
Podcast website
Latest episode
Jul 8, 2026
Where to listen?
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Episodes
Traveling to the UK: New Travel Requirement 28.01.2025 3:05
Do you know if you need a UK ETA, an Electronic Travel Authorization when traveling to the UK? If you’ve never heard of it, we’ve got you covered. There are new requirements for travel to the UK. Link to Career Advancement Moves That Actually Work https://youtu.be/Q5FaU80icI4 Subscribe for more tips and insights like this: https://www.youtube.com/APNow?sub_confirmation=1 Looking for more of the mo...
From Clutter to Clarity: 5 Quick Tips for Faster Invoice Processing 23.01.2025 9:46
In today’s fast-paced business world, efficient invoice processing isn’t just a nice-to-have—it’s a must. Delays can hurt cash flow, strain vendor relationships, and even risk compliance issues. But here’s the good news: turning invoice chaos into clarity is absolutely within your reach. After spending the past 25+ years immersed in every aspect of accounts payable—from tackling day-to-day challen...
Accounts Payable Survival Guide: Managing Interruptions 16.01.2025 18:23
In this talk not only will I help you manage interruptions, but I’ll also share some hilarious—and true—stories that might make you feel better about your own chaos! We’ve identified over 20 different types of interruptions that occur on a regular basis in many accounting and accounts payable departments, as well as the culprits. We’ve got tips for handling each so you don’t inadvertently derail y...
10 Fast Facts You Should Know about 1099s 09.01.2025 4:06
When it comes to tax season, few forms are more infamous—or more misunderstood—than the 1099. But don’t let confusion cost you or your organization. In this fast-paced talk, we break down the essential facts every business professional needs to know about 1099s. #form1099 #1099-MISC #1099-NEC Link to Modern Career Moves: 5 Game Changing Tactics to Get Ahead https://youtu.be/Q5FaU80icI4 Subscribe f...
Fun Happy New Year Wishes for Accounting and Accounts Payable 24.12.2024 1:59
Surprising Christmas wishes from AP Now to accounting, accounts payable, finance, procurement, treasury and all other professionals. Link to ChatGPT Made EASY No Experience Needed! https://youtu.be/eoUlvc5sPDU Happy New Year Subscribe for more tips and insights like this: https://www.youtube.com/APNow?sub_confirmation=1 Looking for more of the most current business intelligence about + Best practi...
Modern Career Moves: 5 Game Changing Tactics to Get Ahead 19.12.2024 9:00
Most professionals are stuck following outdated career strategies that worked decades ago. But what if you could turn your current job into the career of your dreams—without more hours, endless certifications, or switching companies? Discover how innovative tactics such as Job Crafting can accelerate your growth while making you indispensable at work. These aren't pie-in-the-sky ideas—they're acti...
What Is Accounts Payable [Accounting Process] 17.12.2024 2:09
Accounts payable refers to the function that pays an organization’s bills. If you think this means the team just gets bills (called invoices in the business world) and pays them, you’re in for a rude awakening. With over 25% of all invoices being sent multiple times, an organization that took the “just pay it” approach would be shelling out cash faster than it should. Let’s take a quick look at th...
Learn Accounts Payable in Less than Three and a Half Hours 10.12.2024 3:19:35
A collection of Accounts payable tutorials that I have put together over the last year or so. I have arranged the topics in what I believe is a very logical, progressive order for your viewing pleasure! The goal here is to give you a good foundation is a few short hours. Or, if you’ve been away from the function for a bit, a good review. Link to Automation https://youtu.be/yDto5Irlryw Subscribe fo...
Procurement vs Purchasing | Key differences between procurement and purchasing 05.12.2024 3:56
Many people mistakenly use the terms procurement and purchasing as if they mean the same thing. While they are closely related and often overlap in practice, they represent two distinct concepts in the business world. Understanding the difference is critical. Link to What Is a Purchase Order and How Does It Work? What You Need to Know https://youtu.be/rnZD3qJOzoA Subscribe for more tips and insigh...
Cash vs Accrual Accounting: The Showdown that Shapes Financial Strategy 03.12.2024 9:47
his isn’t your average accounting tutorial. In this video, we’ll unravel the real-world implications of cash vs. accrual accounting, dive into must-know benefits and pitfalls of each method, and share relatable examples you’ll wish you’d learned sooner. We’ll reveal how the decision on which to use has a lot more factors besides GAAP. Link to Accounting: The Basics in 28 Minutes https://youtu.be/d...
The 24 95 Receipt Issue and BEST Practices to Address It 20.11.2024 9:17
What’s lurking in your expense reports? If you’ve ever wondered why your company demands receipts for even the smallest expenses—or how these policies evolved—you’re not alone. Link to Data Analytics for Accounting/Accounts Payable https://youtu.be/jNzfTsC24tY Subscribe for more tips and insights like this: https://www.youtube.com/APNow?sub_confirmation=1 Looking for more of the most current busin...
The STAR Method Explained How to Ace Behavioral Interviews in 2025 14.11.2024 10:22
The STAR method is a proven strategy to showcase your skills and experiences effectively in job interviews. It is a real game-changer. We share several real-life examples. Feel free to borrow these responses, tweaking them to include your experiences. Link to The 15-minute Interview Prep https://youtu.be/StE8zLOsQ2k Subscribe for more tips and insights like this: https://www.youtube.com/APNow?sub_...
10 of Your Future of Accounts Payable Questions Answered [Expert Insights] 12.11.2024 10:30
Expert insights to help those who work in, manage or have responsibility for the accounts payable function prepare for the future, both for the function and for themselves personally. Watch next: Link to How to Use Microsoft Copilot https://youtu.be/hDq70R9PeeU Link to How to Use ChatGPT https://youtu.be/eoUlvc5sPDU Subscribe for more tips and insights like this: https://www.youtube.com/APNow?sub_...
Do You Speak Accounts Payable Master These Terms Before It’s Too Late 07.11.2024 9:37
Do you understand all the accounts payable jargon used in accounting? We've got you covered. Watch next: Link to Expert Reveal: The Core of a Well-Run Accounts Payable Function https://youtu.be/n1s6Fqohpi0 Link to DPO Explained Simply https://youtu.be/7cunzOCTEkk Link to Journal Entries https://youtu.be/XmhxuU5ES1U Subscribe for more tips and insights like this: https://www.youtube.com/APNow?sub_c...
Don’t Let Your Accounts Payable Sink the Company! Master These 3 Pillars NOW 05.11.2024 8:05
A strong Accounts payable function is supported by three very distinct pillars – the three-way match, strong internal controls and best practices. Watch next: Link to 17 Best AP Practices https://youtu.be/8RscSRl2BUI Subscribe for more tips and insights like this: https://www.youtube.com/APNow?sub_confirmation=1 Looking for more of the most current business intelligence about + Best practices arou...
Benefits of Accepting ACH Payments [Best Business Decision You'll Ever Make] 31.10.2024 5:04
Accepting ACH payments is just good business sense. Listen to find out why. Watch next: Link to 8 Really Good ACH Payments https://youtu.be/CNDVtoqKE74 Subscribe for more tips and insights like this: https://www.youtube.com/APNow?sub_confirmation=1 Looking for more of the most current business intelligence about + Best practices around your payment and accounts payable function + Current and new f...
Year End in Accounts Payable Checklist [Make Year End a Breeze] 24.10.2024 8:05
Year end in accounts payable: A walk through ALL the tasks that must be completed Watch next: Link to Accounts Payable Tips for Issues Everyone Ignores until Disaster Hits https://youtu.be/jU26nsuOVNA Subscribe for more tips and insights like this: https://www.youtube.com/APNow?sub_confirmation=1 Looking for more of the most current business intelligence about + Best practices around your payment...
Parts of an Invoice 22.10.2024 10:13
Get one little piece of invoice information wrong or neglect to verify one piece of invoice information and disaster could ensue. We’re going to go through the 14 parts of an invoice and not only explain what they are but also how each part is used. Watch next: Link to Master the Invoice Process: Best Practice https://youtu.be/6eXuYMvvfLU #invoice #invoiceprocessing #accountspayable Subscribe for...
Leverage The Strategic Role of Accounts Payable 17.10.2024 9:19
Don’t underestimate the strategic role the accounts payable team plays in the financial success of any organization. One mistake – and millions of unrecoverable dollars could go right out the door. Watch next: Link to: Accounts Payable Process Tasks Handled by Your AP Team https://youtu.be/r-68nnxPWt8 Subscribe for more tips and insights like this: https://www.youtube.com/APNow?sub_confirmation=1
Expert Reveal: The Core of a Well-Run Accounts Payable Function 15.10.2024 1:36:15
In today’s fast-paced business environment, a well-run accounts payable function is not just a luxury—it’s a necessity. That’s why we’re going to address the critical parts of the function. #accountspayable #accountspayableprocess #accounting Watch next: Accounts Payable Automation: A Comprehensive Introduction https://youtu.be/yDto5Irlryw Subscribe for more tips and insights like this: https://ww...
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